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Human Resources Administrative Coordinator

2 months ago

Miami Beach, Florida, United States Mount Sinai Medical Center of Florida Full time
About the Role

Mount Sinai Medical Center of Florida is seeking a highly skilled and detail-oriented Human Resources Administrative Coordinator to join our team. As a key member of our Human Resources department, you will provide administrative support to the Vice President of Human Resources, ensuring the smooth operation of our HR functions.

Key Responsibilities
  • Administrative Support: Provide day-to-day administrative support to the Vice President of Human Resources, including composing correspondence, scheduling meetings, and handling logistics.
  • Communication and Correspondence: Compose and distribute communication and general correspondences on behalf of the VP of Human Resources, ensuring timely follow-up and submission of marketing requests.
  • Point of Contact: Serve as the primary point of contact with external organizations, vendors, and internal stakeholders, addressing general inquiries and prioritizing and escalating matters as needed.
  • Calendar Management: Maintain and update the VP of HR's calendar, scheduling meetings, conference calls, and handling all logistics.
  • Database Management: Maintain and update the HR's contract database, ensuring all information is current and compliant.
  • Reporting and Presentations: Generate reports and presentations relying on data collection and other pertinent information.
  • Departmental Meetings: Schedule and coordinate departmental meetings, preparing and distributing meeting agendas, minutes, refreshments, and materials.
  • Special Projects: Complete a variety of special projects, including creating PowerPoint presentations, general correspondences, and other special reports.
Requirements
  • Education: High school graduate; Associate's degree preferred.
  • Experience: 3 years of administrative experience required; within a healthcare setting preferred.
  • Skills: Advanced level of proficiency in Microsoft Office Suite applications; excellent grammar and communication skills; strong interpersonal and organizational skills.
  • Confidentiality: Strong common sense to handle strict confidentiality using discretion in dealing with issues of business & personal nature.
  • Proactivity: Proactive individual who pre-empts needs of senior leadership.
  • Pressure Management: Experience handling multiple tasks in a fast-paced environment as well as working effectively under pressure.