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Chief Executive Assistant

2 months ago

Cambridge, Massachusetts, United States Nanobiosym Full time
Position Overview

Nanobiosym, a pioneering nanotechnology firm, is at the forefront of developing innovative point-of-care diagnostics aimed at tackling a diverse array of health challenges. Founded by an MIT/Harvard graduate, our company operates at the intersection of physics, nanotechnology, and biomedicine.

As a rapidly expanding organization, we offer exceptional career pathways complemented by substantial long-term incentives. We are currently in search of exceptional candidates to fulfill a vital support role in our growth journey.

Key Responsibilities

  • Execute a variety of administrative, operational, accounting, and office management duties.
  • Manage extensive communication channels, including call handling, screening, and message taking.
  • Oversee accounting functions, including purchase orders, payables, budgets, expense reports, and vendor relations.
  • Establish and uphold HR, operational, and accounting policies and procedures, encompassing onboarding, benefits management, and contract administration.
  • Lead the recruitment process by sourcing top-tier candidates, tracking applications, and maintaining an effective team pipeline.
  • Adapt to shifting priorities and tasks as required.
  • Handle sensitive and confidential information with the utmost discretion.
  • Proactively anticipate organizational needs and address them resourcefully.
  • Assist the CEO with communication coordination, agenda management, logistics, and follow-up on action items as necessary.
  • Support the implementation of policies and procedures.

Qualifications

  • At least 10 years of experience in operations, office management, accounting, and administrative roles.
  • Bachelor's degree required; graduate degree preferred but not mandatory.
  • Familiarity with state and federal employment regulations.
  • Experience in a startup environment is advantageous.
  • Demonstrated ability to work diligently, take direction, and foresee problems along with their solutions independently.
  • Exceptional verbal and written communication skills, with a proven track record of composing correspondence and content.
  • Proactive and responsive, capable of thriving under tight deadlines and adapting to rapidly changing demands.
  • Strong organizational and analytical capabilities, reflecting the ability to manage and prioritize multiple tasks with excellent attention to detail.

Personal Attributes

  • Alignment with Nanobiosym's mission and values.
  • Results-oriented and deadline-driven, able to perform well under pressure.
  • Willingness to commit to extended working hours when necessary.
  • Resourceful, adaptable, tactful, and persistent.
  • Positive demeanor, sense of humor, and a proactive attitude.
  • Strong work ethic and a passion for working in an entrepreneurial setting.
  • High ethical standards, trustworthiness, and loyalty.
  • Comfortable managing highly confidential information.
  • This position requires onsite presence.
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