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Executive Assistant to Chief Financial Officer

1 month ago

Cambridge, Massachusetts, United States Voyager Therapeutics, Inc. Full time
Executive Administrative Support Specialist

Voyager Therapeutics, Inc. is seeking a highly motivated and proactive executive administrative professional to join our rapidly growing organization. The successful candidate will provide dedicated C-Level administrative support to the CFO and Voyager's Senior Leadership Team.

Key Responsibilities:
  • Proactively plan, organize, and manage complex executive schedules/calendars using Microsoft Outlook, prioritizing and managing conflicting responsibilities in a fast-paced environment.
  • Liaise with cross-functional departments with courtesy and professionalism to facilitate and coordinate meetings with internal/external partners, alliances, and resources.
  • Coordinate complex U.S. and international travel arrangements and anticipate alternative solutions as needed.
  • Ensure internal and external guest meetings/events run efficiently and on time.
  • Prepare and proactively maintain complex itineraries.
  • Track individual travel expenditures and prepare and submit expense reports.
  • Prepare, coordinate, and execute verbal and written communications with meticulous detail and accuracy.
  • Maintain discretion and open lines of communication that represent Voyager effectively with internal and external groups.
  • Partner (as backup) toward design and delivery of presentations, as needed, with EA Team peers.
  • Contribute to and take pride as an ambassador for Voyager company culture.
  • May assist Administrative Team with ad hoc projects as needed.
Requirements:
  • Bachelor's degree with minimum 10 years of professional executive administrative experience.
  • Minimum 10 years of experience in a C-Suite support role in biotech/life sciences industry preferred.
  • Superior organizational, administrative, and time management abilities in a fast-paced environment.
  • Ability to work effectively with multiple leaders and manage and prioritize multiple priorities and projects with strong attention to detail.
  • Demonstrated team player while also able to operate independently.
  • Able to handle sensitive situations and confidential information with professionalism, good judgment, and discretion.
  • Superior business judgment making decisions pertaining to expenses, travel, and priorities in accordance with executive direction and Voyager Best Practices.
  • Strong analytical and critical thinking skills.
  • Positive interpersonal skills (enthusiastic, upbeat) with the ability to interface effectively with a wide variety of internal and external clients.
  • Excellent verbal and written communication skills.
  • Proactive, self-motivated, and flexible, with an ability to learn and adapt to new systems as they evolve.
  • Advanced proficiency with Outlook, Excel, PowerPoint, and Word.
  • Proficiency with A/V online meeting/conference tools for meeting scheduling.