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Business Meeting Specialist

2 months ago

McKinney, Texas, United States Globe Life Full time

At Globe Life, we prioritize empowering our team members with the resources and opportunities necessary for success at every phase of their careers. Our vibrant and engaging community provides extensive avenues for professional growth, enhanced earning potential, and a stable work environment.

We take pride in cultivating a supportive and innovative culture that enables us to collectively evolve and tackle challenges in a connected, collaborative, and respectful atmosphere that inspires us to help Make Tomorrow Better.

Role Overview:

Are you the next Corporate Events Coordinator we are seeking? Globe Life is in search of a skilled Corporate Events Coordinator to become a vital part of our team.

In this capacity, you will oversee and execute incentive trips, corporate meetings, and training academies. Exceptional interpersonal skills and adaptability in a dynamic environment are essential for success. The corporate events coordinator must be prepared to travel frequently to assist senior personnel in orchestrating large-scale events both nationally and internationally. This position also entails the sourcing, planning, and execution of small to mid-sized events from inception to completion. You will take full ownership of specific meetings without requiring assistance from senior staff.

This is a hybrid role based in McKinney, TX (Remote work on designated days).

Key Responsibilities:

  • Develop a project timeline; establish a workflow schedule with vendors to ensure timely and precise management of all program details.
  • Utilize event management software to oversee the program from initial contract discussions to final billing.
  • Manage and negotiate additional hotel requirements, destination management services, transportation, and all third-party agreements.
  • Monitor attrition deadlines, cancellation policies, and ensure the fulfillment of contracted services.
  • Facilitate communication between Marketing and meeting stakeholders regarding registration and application requirements for assigned programs.
  • Coordinate and participate in site inspections as necessary.
  • Organize all program details and create a comprehensive itinerary that outlines all specifics and requirements.
  • Conduct program debriefs with meeting stakeholders as needed.
  • Collaborate with the accounting team to finalize billing and review invoices prior to reconciliation.
  • Maintain accurate records, system entries, and comprehensive file management for all meeting documentation.
  • Assess program effectiveness and reevaluate objectives and outcomes, planning for ongoing improvement.
  • Work closely with designated teams to communicate registration and travel needs, status updates, and maintain ongoing communication throughout the program.
  • Assist with events of varying complexity, including those requiring high confidentiality and international scope.
  • Oversee the overall program budget, review and audit all related billing for accuracy, and consistently report expenses to management.
  • Maintain proactive and positive communication with clients to ensure clarity of expectations and satisfaction.
  • Collaborate with third-party suppliers to arrange their services.
  • Foster strong relationships with multiple contacts within both company and supplier organizations.
  • Ensure accurate forecasting for meetings.
  • Take ownership of onsite execution and overall meeting management.

Qualifications:

  • Bachelor's Degree or equivalent experience.
  • Certification in Meeting Planning (CMP) is advantageous.
  • Previous planning experience is beneficial.
  • Experience in onsite meeting execution.
  • Familiarity with the RFP process.
  • Contract negotiation skills.
  • Transportation management experience.
  • Event registration expertise.
  • Proficiency in event management software.
  • Menu planning capabilities.
  • Budget management experience.
  • Ability to work accurately and efficiently to meet deadlines.
  • Flexibility and adaptability to change.
  • Strong analytical skills.
  • Intermediate proficiency in Microsoft Word and Excel.
  • Willingness to travel as required.
  • Detail-oriented approach.
  • Project management skills.
  • Self-motivated and proactive.
  • Ability to manage multiple tasks and complete projects within set timelines.

Commitment to All Globe Life Employees:

  • Consistent and reliable attendance for assigned shifts.
  • Ability to work full-time or part-time based on position requirements.

How Globe Life Supports You:

Are you looking to advance your career in an environment that values your contributions and invests in your development? We offer a comprehensive benefits package designed to ensure that you not only work but thrive at Globe Life:

  • Competitive compensation reflecting your expertise and contributions.
  • Comprehensive health, dental, and vision insurance plans to support your well-being.
  • Robust life insurance benefits and retirement plans, including a company-matched 401k and pension plan.
  • Wellness program reimbursements and gym discounts to promote your health.
  • Paid holidays and time off to encourage a healthy work-life balance.
  • Parental leave to support employees welcoming new family members.
  • Development training programs to enhance your skills and career advancement.

Opportunity awaits. Invest in your professional legacy, realize your potential, and see the direct impact you can make in a workplace that celebrates and harnesses your unique talents and perspectives.