Administrative Coordinator

2 weeks ago


Bel Air, Maryland, United States MedStar Health Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at MedStar Health. The successful candidate will provide diversified administrative support to our department, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Provide administrative support to our department, including typing, dictation, filing, and interfacing with staff and the public.
  • Contribute to the achievement of established department goals and objectives, adhering to department policies, procedures, quality standards, and safety standards.
  • Comply with governmental and accreditation regulations.
  • Answer telephones, route callers, take messages, and provide routine information to callers.
  • Coordinate meeting and agenda materials.
  • Maintain accurate filing systems to ensure timely retrieval of information.
  • Open and route incoming mail, distribute correspondence, and other materials to department staff.
  • Order and maintain inventory of supplies and assist in the care and maintenance of equipment.
  • Process departmental payroll and associated recordkeeping.
  • Provide data entry support as needed.
  • Schedule and coordinate meetings and facilities, including travel and lodging arrangements.
  • Organize meetings, including distributing materials, arranging for refreshments, preparing name tags, and transcribing minutes.
  • Schedule supervisor's appointments and maintain and update supervisor's daily calendar.
  • Take and transcribe dictation of a highly confidential nature.
  • Compose letters and memoranda from dictation, verbal direction, or knowledge of hospital policy or procedures.
  • Initiate other documents and correspondence as appropriate.
  • Participate in multi-disciplinary quality and service improvement teams.
Requirements
  • High School Diploma or GED required.
  • Business courses or administrative/secretarial training preferred.
  • 1-2 years of clerical/office experience required.
Preferred Qualifications
  • Transcription skills.
  • Working knowledge of word processing, spreadsheet, and presentation software applications in a Windows environment.
  • Verbal and written communication skills.


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