Office Coordinator

20 hours ago


Salt Lake, Utah, United States AppleOne Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at AppleOne. As an Office Coordinator, you will be responsible for providing exceptional client support, coordinating appointments, and maintaining accurate client records.

Main Responsibilities
  • Greet and assist clients upon arrival, ensuring a warm and welcoming environment.
  • Register clients following established protocols and procedures, maintaining confidentiality and accuracy.
  • Aid clients in completing necessary forms and documentation, providing clear and concise instructions.
  • Maintain and manage accurate client records, ensuring timely updates and access.
  • Coordinate client appointments, ensuring efficient transitions between sessions and minimizing wait times.
  • Handle incoming calls, addressing inquiries and transferring calls as needed, providing exceptional customer service.
  • Schedule patient appointments efficiently, utilizing scheduling software and maintaining accurate records.
  • Manage incoming and outgoing post, ensuring timely delivery and processing.
  • Perform additional clerical duties as assigned, supporting the team and ensuring seamless operations.
  • Maintain a well-organized stock of forms and office supplies, ensuring a professional and efficient work environment.
Key Competencies and Skills
  • Communication Skills: Capable of listening attentively and communicating clearly and effectively.
  • Information Collection and Management: Proficient in organizing and monitoring data efficiently.
  • Planning and Organizing: Skilled in multitasking, prioritizing, and scheduling various tasks and activities.
  • Attention to Detail: Delivers accurate, high-quality work with meticulous attention to all aspects involved.
  • Customer Service Skills: Develops strong customer relationships with a focus on ensuring customer satisfaction.
  • Adaptability: Flexible in adjusting approaches to meet changing demands and situations, including interactions with diverse individuals.
  • Confidentiality: Committed to maintaining confidentiality and adhering to ethical standards.
Work Schedule and Compensation

Monday to Friday, 8 AM - 5 PM, with a competitive hourly rate of $20.

AppleOne is an EEO/AA Employer/Vet/Disabled and is committed to working with and providing reasonable accommodations to individuals with disabilities.


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