Executive Assistant

2 weeks ago

Houston, Texas, United States Carriage Services Full time
Executive Assistant

At Carriage Services, we are committed to delivering exceptional experiences through innovation, partnership, and service excellence. As a key member of our team, you will play a vital role in supporting the President and CFO in their strategic initiatives.

Key Responsibilities:

  • Manage and coordinate the executive's schedule, including arranging meetings, appointments, and travel itineraries.
  • Coordinate and schedule meetings with internal and external stakeholders, ensuring seamless communication and collaboration.
  • Provide administrative support to the President and CFO, including drafting, reviewing, and sending communications on their behalf.
  • Prepare meeting agendas, take minutes, and follow up on action items, ensuring timely and accurate documentation.
  • Organize and manage logistics for meetings, including booking rooms and arranging necessary equipment.
  • Arrange and coordinate travel plans, including flights, accommodations, and transportation, ensuring a smooth and hassle-free experience.
  • Prepare and maintain documents, reports, and presentations, ensuring accuracy and attention to detail.
  • Manage sensitive information with discretion and confidentiality, upholding the highest standards of professionalism.
  • Assist with general office tasks, such as ordering supplies, managing office equipment, and coordinating office events, as it relates to the office of the President and CFO.
  • Support other administrative tasks as needed, demonstrating flexibility and adaptability in a fast-paced environment.

Supports the Board of Directors

  • Schedule and set up Board meetings, committee meetings, and manage logistics, ensuring a seamless experience.
  • Prepare Board materials, edit and proofread, copy, collate, and distribute, as well as maintain the official Board books.
  • Schedule Board and committee meetings and, if required, prepare needed materials.
  • Provide documents and information upon request, demonstrating a high level of professionalism and discretion.
  • Maintain mailing lists, Board lists, policies, and other Board information, ensuring accuracy and up-to-date records.
  • Upload and catalog documents to virtual Board Portal, Boardvantage.

Qualifications:

  • Bachelor's degree preferred, or equivalent work experience.
  • 3-5 years of experience as an executive assistant or in a similar administrative role supporting C-Suite executives.
  • Experience working in a fast-paced environment and managing multiple priorities, with excellent organizational and time management skills.
  • Familiarity with Boardvantage, or other online Board management portals, is preferred, but not required.
  • Strong written and verbal communication skills, with the ability to handle confidential information with discretion.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to solve problems and demonstrate attention to detail, with a strong work ethic and commitment to excellence.

  • Executive Sous Chef

    4 weeks ago

    Houston, Texas, United States Lager Executive Search Full time

    Job Title: Sous ChefJob Summary:We are seeking a highly skilled and experienced Sous Chef to join our team at a national high volume upscale restaurant group. The ideal candidate will have a proven track record of success in high-volume and upscale systems-driven concepts.Key Responsibilities:Assist the Executive Chef in managing kitchen operationsDevelop...

  • Executive Assistant

    2 weeks ago

    Houston, Texas, United States Savvy HR Partner Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Savvy HR Partner. As an Executive Assistant, you will provide administrative support to our executives, ensuring the smooth operation of our office.Key Responsibilities:Manage calendars, schedule meetings, and coordinate travel...

  • Executive Assistant

    2 weeks ago

    Houston, Texas, United States Savvy HR Partner Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at Savvy HR Partner. As an Executive Assistant, you will provide administrative support to our legal team, ensuring the smooth day-to-day operation of the office.Key Responsibilities:Manage email and communication on behalf of the firm,...

  • Executive Assistant to a Senior Executive

    2 weeks ago

    Houston, Texas, United States MK Search Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to a senior executive. The ideal candidate will have a strong background in administrative management, excellent communication skills, and the ability to work effectively in a fast-paced environment.Key Responsibilities:Plan and...

  • Executive Assistant

    4 weeks ago

    Houston, Texas, United States MK Search Full time

    We are seeking a highly skilled and organized Executive Assistant to provide exceptional support to a busy executive. The ideal candidate will have a proven track record of managing complex travel schedules, preparing meeting materials, and handling sensitive information with professionalism and discretion.Key Responsibilities:Plan and coordinate extensive...

  • Executive Assistant

    2 weeks ago

    Houston, Texas, United States Asset Living Full time

    Job SummaryAsset Living is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. This role requires exceptional multitasking abilities, strong attention to detail, and excellent communication skills.Key ResponsibilitiesProvide administrative assistance to executives, including...

  • Executive Assistant

    2 weeks ago

    Houston, Texas, United States Savvy HR Partner Full time

    Job Title: Office Manager/Executive AssistantAt Savvy HR Partner, we are seeking a highly organized and detail-oriented Office Manager/Executive Assistant to join our dynamic team. This is an in-person role that requires a professional and welcoming demeanor, with the ability to multitask and prioritize tasks effectively.Key Responsibilities:Email and...

  • Executive Assistant

    7 days ago

    Houston, Texas, United States Jobot Full time

    Dynamic Executive Assistant Role in a Pioneering Healthcare OrganizationThis role offers a unique opportunity to work in a leading healthcare company that is revolutionizing the pharmaceutical industry. Our commitment to quality, affordable medication has established us as the largest compounding pharmacy and FDA-registered outsourcing facility in the...

  • Executive Assistant to the Executive Director

    2 weeks ago

    Houston, Texas, United States Denise Smith Consulting Full time

    About the Sarofim FoundationThe Sarofim Foundation is a philanthropic organization dedicated to supporting education, healthcare, and arts organizations in Houston, Texas, and beyond. As an expression of gratitude for the many opportunities he experienced during his lifetime, Mr. Fayez Sarofim created the Sarofim Foundation that will exist for perpetuity....

  • Executive Assistant

    4 weeks ago

    Houston, Texas, United States Ultimate Staffing Full time

    Executive Assistant OpportunityA leading utilities company in The Woodlands/Conroe area is seeking an experienced Executive Assistant to support their senior leadership team. This is an excellent opportunity to join a dynamic organization with a great work culture and competitive compensation and benefits.Key Responsibilities:Provide administrative support...

  • Executive Assistant

    2 weeks ago

    Houston, Texas, United States U.S. LawShield Full time

    Job OverviewU.S. LawShield is seeking a highly skilled and organized Executive Assistant to provide exceptional support to our Executive Leadership. As a key member of our team, you will play a vital role in ensuring the smooth operation of our business.Key ResponsibilitiesManage multiple projects simultaneously, prioritizing tasks and meeting...

  • Executive Assistant

    7 days ago

    Houston, Texas, United States U.S. LawShield Full time

    At U.S. LawShield, we strive to create a safer and more secure environment for our community. Our company was founded in 2009 with a mission to empower individuals to take proactive measures to protect themselves and their loved ones. We have since expanded our services to 46 states, serving over 2 million people in their self-defense journey.The Role The...

  • Executive Assistant

    4 weeks ago

    Houston, Texas, United States Collier Legal Search Full time

    Legal Executive Assistant OpportunityCollier Legal Search is seeking a highly skilled and detail-oriented Legal Executive Assistant to join our team in Downtown Houston.This is an exciting opportunity to work with a new international law firm as they establish their presence in the Houston area. The ideal candidate will be a go-getter with excellent...

  • Executive Assistant

    2 weeks ago

    Houston, Texas, United States Claudia Morrill Personnel, Inc. Full time

    Job SummaryWe are seeking a highly skilled Executive Assistant/Administrative Officer to provide exceptional support to our Executive team at Claudia Morrill Personnel, Inc.Key Responsibilities:Provide high-level administrative support to the Executive, ensuring seamless day-to-day operationsArrange conference calls, meetings, and travel arrangements with...

  • Executive Assistant

    2 weeks ago

    Houston, Texas, United States Primary Services Full time

    Executive Assistant OpportunityPrimary Services is seeking a highly skilled and experienced Executive Assistant to support the Vice President of the Tax Department. As a key member of the team, you will be responsible for providing administrative support, coordinating travel arrangements, and managing the VP's calendar.Key ResponsibilitiesManage the VP's...

  • Executive Assistant

    4 weeks ago

    Houston, Texas, United States Rose International Full time

    Executive Administrative AssistantRose International is seeking an experienced Executive Administrative Assistant to support the General Manager of Client North America Finance Shared Services. This is a long-term assignment with potential for extension.Key Responsibilities:Manage the General Manager's calendar and schedule meetingsBook domestic and...

  • Executive Assistant

    4 weeks ago

    Houston, Texas, United States Burnett Specialists Staffing | Recruiting Full time

    {"title": "Executive Assistant", "description": "Job SummaryBurnett Specialists Staffing | Recruiting is seeking an experienced Executive Assistant to join our team. As a key member of our staff, you will provide administrative support to our executives, ensuring seamless day-to-day operations and contributing to the success of our...

  • Executive Assistant

    3 weeks ago

    Houston, Texas, United States Burnett Specialists Staffing | Recruiting Full time

    Job Title: Executive AssistantAbout the Role: We are seeking a highly organized and detail-oriented Executive Assistant to join our team at Burnett Specialists Staffing | Recruiting. As an Executive Assistant, you will provide administrative support to our team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key...

  • Executive Assistant

    2 weeks ago

    Houston, Texas, United States Marriott Hotels Full time

    Unlock Your Potential at Marriott HotelsAre you ready to take your career to the next level? Marriott Hotels is seeking a highly skilled and motivated Executive Assistant to join our team.As an Executive Assistant, you will be responsible for providing administrative support to our senior leadership team, ensuring seamless day-to-day operations, and...

  • Executive Assistant

    3 weeks ago

    Houston, Texas, United States The Staff Pad Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Assistant/Facilities Manager to join our team at The Staff Pad in Houston, Texas. This is a full-time, exempt, on-site role that requires strong administrative support skills and the ability to manage facility operations.Key ResponsibilitiesProvide exceptional administrative support to senior...