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Administrative Support Specialist

2 months ago

Chicago, Illinois, United States UIC Government Services and the Bowhead Family of Companies Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at UIC Government Services and the Bowhead Family of Companies. As a key member of our team, you will be responsible for providing document management support services to the Office of Principal Legal Advisor (OPLA).

Key Responsibilities
  • Maintain and organize files, ensuring accurate and timely processing of documents
  • Manage mail, including paper and electronic correspondence and packages
  • Receive, open, date stamp, sort, and distribute in-bound mail
  • Interfile correspondence in case files and shelve/re-shelve files as appropriate
  • Utilize the RAILS automated file system to locate files and for internal and external file transfers
  • Assist with Freedom of Information Act (FOIA) requests and route or file materials that concern legal or specialized matters
  • Comply with ICE and NARA General Records Schedule document retention standardization policy and procedures
  • Enter/upload data into PLAnet (OPLA's electronic alien file repository)
Requirements
  • High School Diploma or equivalent required
  • Minimum of one (1) year experience in an administrative office environment required
  • Extensive computer/PC knowledge, including spreadsheet software, word processing software, and knowledge of MS Office Suite
  • Ability to successfully pass a federal background investigation and pre-employment drug screen
Working Conditions
  • Must be able to lift up to 35 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend, and squat periodically

Please note that this is a full-time position, benefits eligible, with an hourly rate of $19.28 plus H&W (Health and Welfare) rate per local wage determination. The location is in Chicago, IL.

We are an equal opportunity employer and welcome applications from diverse candidates. Please apply online at [insert link] and submit a completed application for all positions you wish to be considered.