Current jobs related to Administrative Support Specialist - Milwaukee, Wisconsin - Baird

  • Administrative Support Specialist

    4 weeks ago

    Milwaukee, Wisconsin, United States Wisconsin Community Services Full time

    Job Title: Administrative Support SpecialistJoin Wisconsin Community Services as an Administrative Support Specialist and play a vital role in ensuring the smooth operation of our North Avenue Campus. As the first point of contact for visitors, you will provide exceptional customer service, manage conference room scheduling, and perform various...

  • Administrative Support Specialist

    2 weeks ago

    Milwaukee, Wisconsin, United States Extension, Inc Full time

    Job SummaryExtension, Inc. is seeking an experienced Administrative Support Specialist to provide high-level support to the Contract Management department. The ideal candidate will have a strong background in administrative/clerical work and be proficient in MS Office software.Key Responsibilities:Manage databases and communicate with internal and external...

  • Administrative Support Specialist

    2 weeks ago

    Milwaukee, Wisconsin, United States Hurtado Zimmerman SC Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Hurtado Zimmerman SC. The successful candidate will provide administrative support to our attorneys and staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to attorneys and staff, including drafting correspondences...

  • Administrative Support Specialist

    5 days ago

    Milwaukee, Wisconsin, United States Medical College of Wisconsin Full time

    Job Summary:We are seeking a highly skilled and organized Administrative Support Specialist to join our team at the Medical College of Wisconsin. As an Administrative Support Specialist, you will provide comprehensive clerical and administrative support services to our department, including calendar management, correspondence, information organization, and...

  • Administrative Support Specialist

    5 days ago

    Milwaukee, Wisconsin, United States MMC Group LP Full time

    Job DescriptionMMC Group LP is seeking an organized and detail-oriented Administrative Support Specialist to assist the Out of Home Care Section within the Bureau of Permanence and Out of Home Care.The ideal candidate will have strong knowledge of office management practices and administrative procedures, as well as excellent interpersonal skills to build...

  • Administrative Support Specialist

    4 weeks ago

    Milwaukee, Wisconsin, United States Wisconsin Community Services Full time

    Job SummaryThe Administrative Support Specialist will serve as the primary point of contact for the North Avenue Campus, providing exceptional customer service and administrative support to staff and visitors. This role requires a high level of organization, attention to detail, and effective communication skills.Key ResponsibilitiesGreet and welcome...

  • Administrative Support Specialist

    4 weeks ago

    Milwaukee, Wisconsin, United States Wisconsin Community Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Wisconsin Community Services. As the first point of contact for our North Avenue Campus, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring the smooth operation of our building.Key...

  • Administrative Support Specialist

    1 week ago

    Milwaukee, Wisconsin, United States Mount Mary College Full time

    Position Summary:Mt. Mary University is seeking an individual to support the Graduate Art Therapy and Education programs as an Administrative Support Specialist. This role will provide administrative support to the Graduate Art Therapy Program and Education Department, including budget-related tasks, hiring adjunct faculty, and creating systems to streamline...

  • Administrative Support Specialist

    1 week ago

    Milwaukee, Wisconsin, United States Medsave Healthcare Tpa Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to assist with project management and office management duties.Key Responsibilities:Schedule trips and gather required information from customers, internal databases, and third-party data sources.Provide project information packets for field personnel and...

  • Seasonal Administrative Support Specialist

    1 week ago

    Milwaukee, Wisconsin, United States The Salvation Army USA Central Territory Full time

    The Salvation Army Milwaukee Citadel is seeking a Seasonal Administrative Support Specialist to provide clerical, phone, and other support for Christmas seasonal programs.About the role:Assist Kettle Coordinator with recruiting volunteers and possible new sitesTake overflow volunteer calls for Toy Shop, Christmas Family Feast, Coats for Kids, etc.Handle...

  • Seasonal Administrative Support Specialist

    2 weeks ago

    Milwaukee, Wisconsin, United States The Salvation Army USA Central Territory Full time

    About the Role:The Salvation Army Milwaukee Citadel is seeking a Seasonal Administrative Support Specialist to provide clerical, phone, and other support for Christmas seasonal programs. The ideal candidate will assist with recruiting volunteers, scheduling volunteers, and data entry for volunteer works. Additionally, the successful candidate will handle...

  • Administrative Support Specialist

    1 week ago

    Milwaukee, Wisconsin, United States Ajilon Full time

    Administrative Assistant Role at AjilonAs an Administrative Assistant at Ajilon, you will be responsible for providing administrative support to the operations team. Your duties will include monitoring department emails, drafting responses when necessary, maintaining an up-to-date calendar, and assisting with operational projects as needed. You will also...

  • Administrative Support Specialist

    2 weeks ago

    Milwaukee, Wisconsin, United States Advocate Aurora Health Full time

    Key Responsibilities: • Coordinate and schedule appointments, meetings, and travel arrangements for senior-level executives. • Plan and organize administrative aspects of events, including agenda preparation, venue selection, catering, and audio-visual arrangements. • Maintain and prioritize calendars, ensuring seamless coordination and...

  • Administrative Support Specialist

    1 week ago

    Milwaukee, Wisconsin, United States Ajilon Full time

    Administrative Assistant Role at AjilonAs an Administrative Assistant at Ajilon, you will be responsible for monitoring department emails and drafting responses when necessary. You will also maintain an up-to-date calendar and assist with operational projects as needed. Additionally, you will support the operations team with various administrative and...

  • Administrative Support Specialist

    1 week ago

    Milwaukee, Wisconsin, United States FROEDTERT HEALTH Full time

    Job Summary: We are seeking an experienced Administrative Assistant to support our leadership team at FROEDTERT HEALTH. The ideal candidate will have a minimum of 3 years of experience in administrative functions, including calendar management, meeting minutes, and drafting leader communications. Key Responsibilities:Provide administrative support to...

  • Administrative Support Specialist

    1 week ago

    Milwaukee, Wisconsin, United States Froedtert Health Full time

    Job Summary:Supports leadership at an Executive Director level with administrative functions including, but not limited to: calendar management, meeting minutes, itineraries, travel accommodations, and drafting leader communications. Creates spreadsheets, reports, presentations, agendas and correspondence. Uses discretion in handling confidential...

  • Administrative Support Specialist

    2 weeks ago

    Milwaukee, Wisconsin, United States Tabak Law Full time

    Job DescriptionTabak Law is a leading law firm in the Milwaukee area, seeking highly motivated and organized individuals to fill multiple administrative assistant positions.The primary practice area of the firm is Social Security Disability law. As an administrative assistant, you will play a vital role in supporting the various departments with day-to-day...

  • Administrative Support Specialist

    5 days ago

    Milwaukee, Wisconsin, United States Foxconn-PCE Technology Full time

    Job SummaryFoxconn-PCE Technology is seeking a highly skilled and organized Executive Assistant to provide administrative support to our executives. The ideal candidate will have a strong background in clerical work, budget management, and administrative tasks related to communications and government relations.Key Responsibilities:Coordinate meetings,...

  • Administrative Support Specialist

    2 weeks ago

    Milwaukee, Wisconsin, United States LHH Recruitment Solutions Full time

    Job SummaryLHH Recruitment Solutions is seeking an experienced Administrative Assistant to provide exceptional support to our team. This 6-month contract role offers a unique opportunity to work with a dynamic company in the Milwaukee area.Key ResponsibilitiesProvide administrative support to ensure smooth day-to-day operations.Manage calendars, schedule...

  • Program Support Specialist

    3 weeks ago

    Milwaukee, Wisconsin, United States Wisconsin Community Services Full time

    Job Title: Program Support SpecialistJoin our team at Wisconsin Community Services as a Program Support Specialist, providing administrative oversight and support services to our staff and programs.Job Summary:This role provides administrative support to our Conditional Release, OARS, JBCR/OCRP, and Court Liaison teams, ensuring the smooth operation of our...

Administrative Support Specialist

2 months ago

Milwaukee, Wisconsin, United States Baird Full time

About the Role

Baird Advisors, a leading institutional fixed income management business, is seeking a highly skilled and experienced Portfolio Manager Specialist to join our team. This role involves advanced administrative duties and key office support for our Senior Leadership Team, based in our Milwaukee office.

Key Responsibilities

  • Perform advanced and proactive administrative duties in support of the Baird Advisors team and specifically the Senior Leadership Team.
  • Utilize technology to find the most efficient and effective way to complete work.
  • Assist with scheduling and preparation of client meetings, including coordinating schedules, securing meeting rooms, and making all other necessary arrangements.
  • Monitor team emails throughout the day, flagging urgent items that require immediate attention.
  • Manage complex travel arrangements and accommodations, including preparing and reviewing itineraries and handling changes without advanced notice.
  • Prepare and submit expense reports.
  • Provide phone coverage across the team as needed.
  • Act as main liaison with external community partners to coordinate schedules, arrange meetings, and potentially organize events in the Baird Conference Center or at off-site locations.
  • Plan and execute internal team building events.
  • Deliver exceptional client service and build strong client relationships.
  • Maintain the utmost confidentiality of all matters of the department and Baird.
  • Perform various other duties as assigned.

What We Offer

  • A fast-paced, high-performing team experiencing strong growth.
  • In-depth involvement in daily business operations, providing depth of knowledge and the ability to have a direct impact on the business.
  • A compelling career path to learn and work directly with some of the most experienced and respected professionals in the industry.
  • A flat, collaborative team structure that enables you to learn and grow as a professional.
  • The opportunity to work within a dynamic team passionate about delivering exceptional results and giving back to the communities where we live and work.

Requirements

  • Bachelor's degree preferred.
  • 5+ years of administrative experience, preferably with executive level.
  • Experience working at a professional services and/or investments-related firm preferred.
  • Ability to handle highly confidential information is essential.
  • Advanced level proficiency and comfort with Microsoft Outlook, Word, Excel, PowerPoint.
  • Comfort with and practice using virtual technology of all kinds, including Zoom, MS Teams, WebEx, etc., with the ability to triage simple technical issues as needed.
  • Superior verbal and written communication skills, with a professional, courteous, and positive attitude.
  • Exceptional organizational skills and attention to detail.
  • Problem-solving and analytical skills with a desire for continual learning and process improvement.
  • Proactive approach and strong follow-up are very important.
  • Ability to work independently in a rapid-paced environment with minimal supervision.
  • Ability to tolerate peak workloads and multiple assignments, while producing results with accuracy and reliability.
  • Ability to demonstrate a calm demeanor and retain composure in stressful situations.
  • Strong commitment to providing exceptional customer service.
  • Willingness to work extended hours and attend corporate-sponsored functions as required.
  • Series 7 licensed or willingness to complete required licensing within the first year after hire.