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Administrative Coordinator

2 months ago

Murray County, United States The State of Oklahoma Full time

Job Title: Administrative Assistant

Company: The State of Oklahoma

Job Summary

We are seeking a highly skilled and organized Administrative Assistant to provide support to our Operations Manager. The successful candidate will be responsible for providing training to operations staff, overseeing projects, setting up interviews, managing purchases, and supervising staff.

Key Responsibilities

  • Participate in projects as a team member or team leader, utilizing strong communication and problem-solving skills.
  • Develop and implement special procedures to improve operational efficiency.
  • Initiate correspondence requiring knowledge of agency or program procedures and policies, ensuring accuracy and attention to detail.
  • Develop and maintain confidential or complex files, adhering to data protection protocols.
  • Interpret and advise internal and external customers on departmental or program rules, regulations, and laws, providing expert guidance.
  • Administer, prepare, or oversee administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties.

Requirements

  • Bachelor's degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.
  • Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures.
  • Ability to establish and maintain effective working relationships with internal and external partners, customers, and staff.

Preferred Qualifications

Preferred qualifications include American Sign Language skills, which would be beneficial in communicating with deaf or hard-of-hearing individuals.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.