Administrative Coordinator
3 weeks ago
**Job Summary:**
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in the Wastewater Department.
About the Role:
The successful candidate will be responsible for providing administrative support, including answering phone calls, handling correspondence, preparing reports, and maintaining accurate records.
Responsibilities:
- Maintain accurate and up-to-date records, including sewer taps, vehicle mileage, and maintenance, purchase orders, trouble calls, and inventory of trucks, shop, and office.
- Answer telephone calls and refer them to the appropriate person; answer two-way radio and log activity information.
- Maintain archives for department files and records.
- Compute time worked, vacation, sick leave, etc., on time cards for departments' personnel for submission to payroll.
- Prepare weekly availability roster and distribute it to safety departments.
- Prepare all purchase orders for the department and submit them to accounts payable.
- Enter all data into computer files and compile monthly reports for both Superintendent and Utility Director.
- Communicate effectively with crew and LEC on SCADA data information.
- Prepare invoices for billing and compile reports.
- Purchase all office and cleaning supplies for the department, parts/materials as needed.
- Record minutes of safety meetings and maintain department safety records.
- Work with accounts payables/receivables.
Requirements:
- High school diploma or GED required.
- Business or vocational secretarial work course completed, and two years of increasingly responsible secretarial work in an office working for an executive office.
- One year experience with data entry, accounting, assist with payroll, record keeping, computer systems, purchasing, and inventory.
What We Offer:
- A competitive salary of $20.22 - $26.64 hourly.
- A comprehensive benefits package, including health insurance, life insurance, and retirement plan.
- A supportive work environment with opportunities for professional growth and development.
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