Administrative Coordinator

3 weeks ago


Garden City, Kansas, United States City of Garden City, KS Full time

**Job Summary:**

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in the Wastewater Department.

About the Role:

The successful candidate will be responsible for providing administrative support, including answering phone calls, handling correspondence, preparing reports, and maintaining accurate records.

Responsibilities:

  • Maintain accurate and up-to-date records, including sewer taps, vehicle mileage, and maintenance, purchase orders, trouble calls, and inventory of trucks, shop, and office.
  • Answer telephone calls and refer them to the appropriate person; answer two-way radio and log activity information.
  • Maintain archives for department files and records.
  • Compute time worked, vacation, sick leave, etc., on time cards for departments' personnel for submission to payroll.
  • Prepare weekly availability roster and distribute it to safety departments.
  • Prepare all purchase orders for the department and submit them to accounts payable.
  • Enter all data into computer files and compile monthly reports for both Superintendent and Utility Director.
  • Communicate effectively with crew and LEC on SCADA data information.
  • Prepare invoices for billing and compile reports.
  • Purchase all office and cleaning supplies for the department, parts/materials as needed.
  • Record minutes of safety meetings and maintain department safety records.
  • Work with accounts payables/receivables.

Requirements:

  • High school diploma or GED required.
  • Business or vocational secretarial work course completed, and two years of increasingly responsible secretarial work in an office working for an executive office.
  • One year experience with data entry, accounting, assist with payroll, record keeping, computer systems, purchasing, and inventory.

What We Offer:

  • A competitive salary of $20.22 - $26.64 hourly.
  • A comprehensive benefits package, including health insurance, life insurance, and retirement plan.
  • A supportive work environment with opportunities for professional growth and development.


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