Finance Operations Specialist

2 weeks ago

Bremerton, Washington, United States Kitsap Mental Health Services Full time


Finance Operations Specialist - Full Time

Compensation Range: $24.58 per hour

This is a full-time role within our organization.

Benefits Offered:
  • Comprehensive health, dental, and vision insurance
  • Up to 19 days of paid time off, 2 mental health days, and 9 paid holidays during the first year (pro-rated for part-time employees)
  • Company-sponsored life insurance, short-term disability, and long-term disability coverage
  • Assistance with student loan payments and extensive training opportunities
  • A collaborative and dynamic team environment
Overview of Responsibilities: To manage vendor invoices for payment and maintain associated records. To enhance the operations of Kitsap Mental Health Services in alignment with its mission. To deliver exceptional customer service to both internal and external stakeholders.

Supervisory Duties: None

Key Responsibilities:
  • Process vendor invoices for payment in accordance with accounting department protocols. Maintain accounts payable documentation.
  • Ensure accurate cost allocations to departments using the chart of accounts, expense definitions, and budgetary information.
  • Execute payments promptly to avoid late fees. Prepare invoices for payment weekly and ensure all supporting documentation is appropriately filed.
  • Follow up with approvers to guarantee timely approval and processing of all invoices.
  • Assist in gathering information for the annual audit.
  • Utilize creativity to enhance processes that support agency objectives.
  • Update the procedure manual when changes occur.
  • Provide training for personnel managing agency petty cash accounts, assisting them in recording necessary petty cash replenishments and counts per policy.
  • Timely processing of end-of-month invoices and accurate recording in the correct fiscal period for month-end closing.
  • Maintain records in compliance with generally accepted accounting principles and the company's retention policy.
  • Perform additional responsibilities relevant to the position as needed.
Minimum Qualifications: High school diploma or GED. Two years of accounting coursework or relevant experience preferred. Ability to work independently with minimal supervision. Familiarity with accrual accounting and payables is desirable. Proficiency in integrated computer systems and Excel is preferred. Ability to apply creative problem-solving techniques.

Preferred Qualifications:

EDUCATION: Bachelor's degree in Accounting, Finance, Economics, or a related discipline.

EXPERIENCE: Intermediate (minimum 3 years of relevant experience)

Experience with UKG software.

Performance Expectations:

KNOWLEDGE:
  • Payroll principles and practices to effectively assist others
  • Local, state, and federal regulations
  • General ledger posting processes and experience in preparing and posting journal entries
SKILLS:
  • Problem-solving - the individual identifies and resolves issues promptly, gathering and analyzing information skillfully
  • Excellent organizational and time management skills are essential
  • Self-motivated individual who can take initiative and follow through on tasks and projects
  • Judgment - the individual demonstrates sound decision-making and timely judgment
  • Planning/organizing - the individual prioritizes and plans work activities efficiently, developing realistic action plans
  • Quality management - the individual seeks ways to enhance and promote quality, demonstrating accuracy and thoroughness
ABILITIES:

Ability to:
  1. Maintain strict confidentiality of sensitive information.
  2. Perform job functions with attention to detail, speed, and accuracy
  3. Multi-task effectively under tight deadlines
  4. Foster effective working relationships with staff and management
  5. Understand and adhere to all departmental and agency policies and procedures
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Our recruitment processes are designed to prevent discrimination against our people regardless of gender identity or orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any aspect which makes someone unique.

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