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Legal Administrative Assistant
2 months ago
We are looking for a dedicated Legal Administrative Assistant to join our team at SourcePro Search, LLC. This role involves performing essential administrative tasks within a legal environment. The working hours are from 9:00 a.m. to 5:30 p.m., Monday through Friday, with a requirement for flexibility. This position currently offers a hybrid work opportunity.
Compensation:
Salary range is $70,000 to $75,000.
Key Responsibilities
As a Legal Administrative Assistant, your primary responsibilities will include:
- Professionally answering phone calls for attorneys and other team members, taking messages, and directing calls appropriately.
- Managing daily correspondence, including opening, date stamping, and routing mail.
- Maintaining and organizing calendars for assigned attorneys, scheduling meetings, and ensuring timely reminders.
- Drafting and revising standard correspondence and legal documents.
- Performing word processing tasks on various documents, reports, and legal materials based on notes or verbal instructions.
- Operating office equipment, including printers, photocopiers, and scanners.
- Coordinating meetings and notifying all participants, providing reminders as necessary.
- Assisting with court filings and other specific departmental tasks.
- Entering critical dates into the department calendar and reminding attorneys of important deadlines.
- Creating new client matter accounts, including conflict checks and file openings.
- Maintaining updated contact lists for client matters.
- Organizing and managing both electronic and physical client files, including retrieval and closure of files.
- Recording attorneys' billable hours and assisting with monthly billing processes.
- Arranging travel logistics for attorneys and clients when required.
- Providing support to other attorneys during absences or increased workflow demands.
- Adapting to changes in the work environment and clarifying tasks to ensure understanding.
Qualifications
To thrive in this position, candidates should possess:
- A minimum of 2-3 years of experience as a legal administrative assistant, preferably within a law firm.
- Typing proficiency of at least 55 words per minute, along with strong skills in Microsoft Word, Outlook, Excel, PowerPoint, and legal software.
- Excellent verbal communication abilities and professional interpersonal skills.
- A client-focused approach and the ability to work collaboratively within a team.
- Strong organizational and time management capabilities.
