Accounts Payable Specialist
3 weeks ago
LHH Recruitment Solutions is seeking a highly skilled Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for processing invoices, managing vendor relationships, and ensuring timely payments.
Key ResponsibilitiesInvoice Processing:
Review and verify invoices and expense reports for accuracy, completeness, and appropriate approval.
Enter invoices into the accounting system, ensuring accurate coding to the correct general ledger accounts and departments.
Match invoices to purchase orders and resolve any discrepancies between the invoice, purchase order, and receiving documents.
Payments and Disbursements:
Prepare and process payment batches (checks, ACH, wire transfers) in a timely and accurate manner.
Ensure all payments are properly authorized and documented.
Monitor and ensure that all vendor payment deadlines are met to avoid late fees or penalties.
Vendor Management:
Maintain and update vendor files, including W-9 forms and other necessary documentation.
Communicate with vendors to resolve discrepancies, answer inquiries, and manage payment terms.
Reconcile vendor statements and resolve any outstanding balances or issues.
Reconciliation and Reporting:
Reconcile the accounts payable ledger to ensure that all payments are properly accounted for and posted.
Prepare monthly AP aging reports and other reports as requested by management.
Assist with month-end closing by ensuring all accounts payable transactions are recorded and reconciled.
Expense Reporting:
Process employee expense reports and reimbursements in compliance with company policies.
Ensure proper documentation and approval for all expenses submitted for reimbursement.
Compliance and Record Keeping:
Maintain accurate and organized records of all accounts payable transactions, including invoices, receipts, and payment records.
Assist in preparing for internal and external audits by providing necessary documentation.
Ensure compliance with company policies, as well as federal, state, and local financial regulations.
Collaboration with Accounting and Finance Teams:
Work closely with the accounting team to ensure proper recording of transactions and support financial reporting.
Collaborate with other departments to resolve purchase order discrepancies and ensure timely payment of invoices.
Assist with special projects and process improvements to streamline AP workflows.
Associate's or Bachelor's degree in Accounting, Finance, or Business Administration (preferred).
2-3 years of experience in accounts payable or a similar accounting role.
Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP) and Microsoft Excel.
Strong understanding of accounts payable processes, financial reporting, and general accounting principles (GAAP).
High level of accuracy, attention to detail, and organizational skills.
Excellent communication and interpersonal skills to manage vendor relationships and resolve issues.
Ability to handle multiple tasks, prioritize, and meet deadlines.
Experience with ERP systems and automated invoice processing systems is a plus.
Strong analytical and problem-solving abilities.
Compensation: $25-$30/hour DOE
Benefits: LHH Recruitment Solutions offers a comprehensive benefits package, including medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan.
Equal Opportunity Employer: LHH Recruitment Solutions is an equal opportunity employer and welcomes applications from diverse candidates.
Disclaimer: LHH Recruitment Solutions is not responsible for any errors or omissions in the job posting.
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