Office Administrator

1 day ago


Seattle, Washington, United States Sinars Slowikowski Tomaska LLC Full time
Job Title: Office Manager

Sinars Slowikowski Tomaska LLC is seeking a highly skilled and experienced Office Manager to join our team in Seattle. As a key member of our office, you will be responsible for managing the day-to-day operations of the office, prioritizing the use of support staff and facilities, and ensuring the smooth functioning of our litigation support team.

Key Responsibilities:
  • Manage the daily operations of information systems, including case management and internal and external docket databases.
  • Supervise and train support staff in the office, ensuring they have the necessary skills and knowledge to perform their duties effectively.
  • Coordinate internal office management needs, including managing equipment, office services, mail, and facilities.
  • Facilitate effective communication and information sharing among professional, paraprofessional, management, and support staff.
  • Draft notices and prepare state and federal court filings, as well as proofread motions and send courtesy copies to court.
  • Schedule depositions and coordinate with court reporters and experts, and correspond with opposing counsel and court clerks.
  • Interact and follow up with attorneys to ensure completion of filings and projects, and perform document conversions.
  • Liaise between SST offices, coordinating and ensuring completion of work in Washington, Oregon, and other local jurisdictions.
Requirements:
  • Bachelor's Degree
  • Previous law firm administration experience (5+ years)
  • Previous legal administrative assistant experience (10+ years)
  • Advanced understanding of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
  • Experience using legal search databases (PACER, LexisNexis, Pohlman, Westlaw) etc.
  • Experience using E-discovery software and Legal Billing software
  • Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
  • Superior written and verbal communication skills
  • Excellent interpersonal and customer service skills
  • Knowledge of state and federal court rules and procedures (Washington)
  • Advanced understanding of law office management practices
  • Ability to maintain confidential records and use discretion
Competencies:
  • Communication
  • Time management
  • Detail oriented
  • Leadership
  • Organization
Compensation:

Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Dependent on the position offered, bonus and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits.

Salary: $85,000


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