Administrative Support Specialist

1 week ago

Carbondale Colorado, United States Stirling Management Full time

Job Summary:

Stirling Management is seeking a highly skilled and organized Office Admin to join our team. As an Office Admin, you will be responsible for providing administrative support to our staff and management team, ensuring the smooth operation of our office.

Key Responsibilities:

  • Provide administrative support to the management team, including scheduling appointments, managing calendars, and preparing reports.
  • Manage multiple properties and projects simultaneously, ensuring timely completion of tasks and deadlines.
  • Develop and maintain accurate records, including property files, maintenance records, and financial reports.
  • Assist with proposal and estimate creation, including researching and gathering data, and preparing presentations.
  • Provide exceptional customer service to clients, vendors, and staff, responding to inquiries and resolving issues in a timely and professional manner.
  • Collaborate with the maintenance team to ensure the upkeep and maintenance of our properties, including scheduling repairs and maintenance tasks.
  • Perform data entry and record-keeping tasks, ensuring accuracy and attention to detail.
  • Develop and implement processes and procedures to improve office efficiency and productivity.

Requirements:

  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 2 years of experience in an administrative role, preferably in a property management or real estate company.
  • Excellent communication and interpersonal skills, with the ability to work effectively with staff, clients, and vendors.
  • Proficient in Microsoft Office, including Excel, Word, and Outlook.
  • Ability to lift and move up to 25 pounds, and to stand for long periods of time.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Benefits:

  • 50% paid medical, dental, and vision insurance.
  • Tremendous growth opportunities within the company.
  • Paid time off and vacation pay.
  • Sick pay.
  • Hourly rate: $25-$30 per hour, depending on experience and skill level.

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