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Executive Office Operations Coordinator

2 months ago

Miami, Florida, United States Reef Full time
Job Overview

Salary:

About REEF

REEF is dedicated to creating an ecosystem that connects communities to their local environments. We are pioneers in revitalizing urban areas into lively and functional spaces where individuals can engage, innovate, and prosper. Our mission is to transform cities and neighborhoods by providing sustainable and inventive solutions that improve urban living.

Position Summary

REEF is on the lookout for a detail-oriented and proactive Office Manager to supervise the daily functions of our headquarters. This role is essential for maintaining an efficient office atmosphere and delivering executive assistance to our leadership team. The perfect candidate will be a resourceful, self-driven professional capable of juggling multiple responsibilities and thriving in a fast-paced work setting. This position requires full-time, on-site presence.

Key Responsibilities:

  • Assist C-suite executives with travel arrangements, including flight bookings, accommodations, and transportation, ensuring all preferences and schedules are met.
  • Oversee the daily operations of the headquarters, ensuring a tidy, organized, and productive office space.
  • Act as the main point of contact for office-related inquiries, including maintenance, supplies, and vendor relations.
  • Plan and coordinate company events, meetings, and activities, ensuring all logistical details are managed effectively.
  • Manage office budgets, tracking expenses and ensuring cost-efficiency in all operations.
  • Support the onboarding process for new hires, providing them with the necessary resources and assistance for a successful start.
  • Maintain and manage office equipment and technology, coordinating with IT support as needed.
  • Facilitate communication and collaboration between the headquarters and other REEF locations.
  • Identify and implement enhancements to office processes and systems to boost efficiency and productivity.

Qualifications:

  • Demonstrated experience as an Executive Assistant, Office Manager, or in a comparable role.
  • Exceptional organizational and multitasking abilities, with a knack for prioritizing tasks effectively.
  • Strong communication and interpersonal skills, capable of engaging with individuals at all organizational levels.
  • Ability to work autonomously and collaboratively, with a proactive and positive demeanor.
  • Maintain a high level of confidentiality and professionalism with both internal and external stakeholders.
  • Trustworthiness and discretion in managing sensitive information.
  • Familiarity with financial management and budgeting.
  • Experience in planning and coordinating events is advantageous.
  • A Bachelor’s degree in Business Administration or a related field is preferred.

Our corporate culture is centered around our core values: Be True, Be Bold, Be Curious, Show Up and Show Grit. We expect you to embody these values and inspire those around you to do the same.