Senior Executive Administrative Coordinator
1 week ago
Commonwealth of Virginia
Job Title: Research Administration Coordinator
The Commonwealth of Virginia is committed to enhancing the well-being of its citizens through innovative research initiatives aimed at addressing critical health challenges. Our focus is on integrating biological, social, and policy dimensions to foster advancements in personalized healthcare, from prevention strategies to support for survivors, while also encouraging collaboration with local communities.
As part of our team, you will enjoy a comprehensive benefits package that includes health, vision, and dental insurance, life and disability coverage, retirement planning options, flexible spending accounts, educational benefits, generous paid time off, and recognized holidays.
We value the contributions of veterans and take their military service into account when determining annual leave accrual, potentially enhancing their leave benefits.
Position Overview:
This position will provide essential support to the Research Administration team, overseeing operations related to program activities within the Commonwealth of Virginia. The role requires strong organizational skills and effective communication, necessitating a professional demeanor. Regular on-site presence is expected, along with participation in program activities on a monthly basis. Problem-solving will be conducted in alignment with administrative protocols and organizational policies. The position will report to the Assistant Director for Engagement and Programmatic Activities.
Key Responsibilities:
- Organizing meetings of various sizes
- Assisting in the coordination of research-related events
- Arranging travel logistics
- Providing financial support through expense management
- Overseeing meeting logistics, including catering and technical support
- Drafting communications such as memos, emails, and reports
- Conducting research and compiling information
- Maintaining records of meetings and attendance
- Managing the calendar of the Executive Director
Minimum Qualifications:
- Strong interpersonal and written communication abilities
- Excellent customer service skills
- Proven experience in coordinating departmental activities and projects
- Outstanding analytical and decision-making capabilities
- Effective multitasking skills
- Proficient organizational and time management skills
- Advanced proficiency in computer applications (Microsoft Office Suite)
- Self-driven with the ability to work independently or collaboratively
- Willingness to learn and a strong focus on customer service
- Experience working effectively with diverse teams
Preferred Qualifications:
Previous experience in administrative support roles and a Bachelor's degree are highly desirable.
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