Administrative Assistant

2 days ago

Ithaca, New York, United States Cornell University Full time
About the Role

Cornell University is seeking an experienced Administrative Assistant to join the College of Veterinary Medicine (CVM) Office of Human Resources (OHR). As a key member of the team, you will provide high-level administrative support to the HR Director, HR Business Partners, and the entire CVM HR team.

Key Responsibilities
  • Deliver high-level administrative and organizational support, demonstrating sound judgment, exemplary interpersonal skills, and discretion.
  • Establish and maintain effective communication channels with department, college, and university administrators, staff, and faculty.
  • Coordinate multiple executive-level calendars, and ensure that the CVM HR team is prepared for all meetings and presentations.
  • Manage highly sensitive and confidential materials with the utmost discretion, requiring initiative, judgment, and a deep understanding of the HR landscape.
  • Oversee the Director's complex and dynamic calendar/schedule, ensuring seamless coordination of meetings, tasks, and follow-up action items.
  • Design, plan, and manage various college-wide events, collaborating with the Office of the Dean and CVM Staff Council.
  • Monitor and manage the CVM HR Office's budget, providing monthly updates to the Director and ensuring compliance with financial policies and procedures.
  • Provide exceptional customer service, answering inquiries, and resolving issues in a diplomatic and professional manner.
Requirements
  • Associate's degree with 4-6 years of progressively responsible high-level relevant administrative and/or event management experience, or an equivalent combination of education and relevant experience.
  • Exceptional proactivity, initiative, and creative problem-solving skills.
  • Demonstrated experience in planning, organizing, and executing events, with a proven ability to handle logistics, coordinate with multiple stakeholders, and manage event-related tasks from conception to completion.
  • Strong analytical skills, attention to detail, and proficiency in MS Office, Microsoft Outlook, and web technologies.
  • Excellent communication, interpersonal, and customer service skills.
  • Ability to work in a dynamic environment, handle unexpected changes, and maintain a professional atmosphere in a busy office setting.
What We Offer

Cornell University offers a comprehensive benefits package, including health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We also offer opportunities for professional growth and development, a collaborative work environment, and the chance to make a meaningful impact on our community.

Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

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