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Surplus Procurement Specialist

2 months ago

Irvine, California, United States Rand Technology, LLC Full time
Job Overview

Position Summary

The Surplus Procurement Specialist is responsible for providing essential administrative assistance to ensure the highest quality of service is delivered to clients throughout the purchasing and surplus management processes. This role emphasizes responsiveness, professionalism, and meticulous attention to detail, ensuring all tasks are executed to the highest standards. As an entry-level position, it offers significant opportunities for professional growth based on the individual's initiative and eagerness to understand the industry.

Key Responsibilities

  • Manage surplus purchasing activities.
  • Identify surplus inventory and present opportunities to the Sales team.
  • Conduct data analysis and provide administrative support on the platform.
  • Identify and validate part numbers utilizing various online, internal, and external resources.
  • Input and transfer data from multiple sources into a proprietary database.
  • Process, expedite, confirm, and track purchase orders while ensuring timely follow-up.
  • Evaluate new suppliers and cultivate supplier relationships.
  • Review outstanding orders and secure order confirmations.
  • Complete new customer documentation and establish entries in the database.
  • Request pricing and lead-time estimates for necessary services.
  • Monitor invoices, Proof of Deliveries (PODs), Certificates of Compliance (CoCs), etc.
  • Collaborate with colleagues to resolve issues and communicate changes to relevant personnel.
  • Undertake additional projects and responsibilities as assigned.
  • Research, quote, and negotiate supplier proposals.
  • Follow up on receipt confirmations.
  • Update requisitions based on stock verification.
  • Accurately manage and release supplier purchase orders.
  • Engage with other departments to enhance surplus sales initiatives.
  • Maintain organized database reports that facilitate clear inter-departmental communication.
  • Support various administrative and project activities aligned with departmental strategies and daily operations.

Core Competencies

  • Exceptional attention to detail.
  • Strong analytical and problem-solving capabilities.
  • Effective communication skills, both written and verbal, with all organizational members, customers, and vendors.
  • Ability to work collaboratively within a team and across functions, maintaining a professional demeanor.
  • Eagerness to learn new tasks and adhere to established procedures.
  • Outstanding follow-through and attention to detail.
  • Proven analytical skills and problem-solving abilities.
  • Capacity to prioritize tasks, meet deadlines, and work independently in a dynamic environment.
  • Goal-oriented, driven, and highly motivated.
  • Reliable and punctual.
  • Availability to work overtime and/or weekends as required by business needs.
  • Proficient in Microsoft Office Suite: Outlook, Excel, Word, and PowerPoint.

Qualifications

  • Minimum of 1 year of experience in purchasing electronic components and commodities (memory/storage/CPU) in either a tactical or strategic role is preferred.
  • Candidates with a degree in supply chain management or marketing may be considered without direct experience in electronics commodities.
  • Demonstrated experience in sourcing both short and long-term requirements in a fast-paced, evolving environment is preferred.
  • Bachelor's Degree required.
  • Must be able to maintain a stationary position for extended periods during the work shift.
  • Dexterity in fingers, wrists, and hands with repetitive motion capabilities.