Administrative Coordinator

5 days ago


New York, New York, United States New York State Psychiatry Institute Full time
Job Summary

We are seeking a highly skilled Administrative Coordinator to support our Public Health Initiatives team. This is a full-time opportunity to work with a dynamic team focused on implementing broad-scale public health initiatives globally.

About the Role

The successful candidate will be responsible for organizing and managing the work necessary for the smooth running of operations. Duties may include managing calendars, monitoring schedules, performing data entry, and overseeing the management of various contact and project management tools.

Key Responsibilities
  • Manage Executive Director's calendar and ensure seamless coordination with stakeholders.
  • Perform data entry and oversee the management of organization's contact and project management tools.
  • Serve as a liaison between the Executive Director and various stakeholders, anticipating, interpreting, prioritizing tasks, and coordinating their completion in line with the Project's goals and vision.
  • Implement and oversee a project/task tracking tool for The Columbia Lighthouse Project's work, tracking incoming requests, team assignments, follow-ups, outcomes, and all related project data and program partner data.
Requirements

To be considered for this role, you should have a Bachelor's degree or 5 years of administrative experience in a complex organization. You must also have 3 years of experience using Office Suite (including strong PowerPoint design and editing skills), Adobe Creative Cloud, Zoom, and various social media platforms. Travel with the Executive Director, 5%.

Salary and Benefits

The estimated salary range for this position is $64,928 - $78,102 based on location and industry standards. We offer an excellent benefits package, including minority/women/disabled/veteran employer status. As a Research Foundation employee, you are not a state employee and do not participate in any state retirement system.



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