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Administrative and Management Cost Specialist

4 weeks ago

Tallahassee, Florida, United States State of Florida Full time

Job Summary:

The State of Florida is seeking a highly skilled Administrative and Management Cost Specialist to join its team. As a key member of the Bureau of Recovery's Public Assistance Unit, this individual will be responsible for managing the use of management costs authorized under the Public Assistance (PA) Program.

Key Responsibilities:

  • Manage the Florida Recovery Obligation Calculation (FROC) program, including coordinating internal and external stakeholder requests, managing systems, and maintaining records.
  • Assist in the implementation of recipient reimbursement strategies and administration of FEMA's Public Assistance Grant Program.
  • Review and validate applicant documentation related to the FROC program.
  • Analyze and prepare data for reimbursement requests, ensuring compliance with applicable laws and rules.
  • Compile and maintain data in a logical and efficient format, providing comprehensive analysis of findings on a project-by-project basis.
  • Consult with federal, state, and local officials on matters related to the reimbursement of administrative and management costs.
  • Act as a liaison between FEMA and the State of Florida, as well as technical subject matter experts, in the processing of reimbursement projects.

Requirements:

  • Florida Certified Contract Manager (FCCM) certification or ability and willingness to obtain within the first 12 months of employment.
  • Knowledge of FEMA's Public Assistance rules and policies established under the Stafford Act.
  • Ability to provide technical assistance to state and local governments and other entities on contracts/grants and payments.
  • Ability to independently develop timelines and deadlines for multiple projects, ensuring accurate and timely completion.
  • Knowledge of basic accounting and auditing principles and procedures.
  • Skilled in the use of Microsoft Office software, including Excel, Word, and PowerPoint.

Working Conditions:

This is a professional position located in the Administrative & Management Cost Team of the Bureau of Recovery's Public Assistance Unit. The successful candidate will be required to work irregular hours, including evenings and weekends, and may be required to deploy to emergency sites with limited advance notice.