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Administrative Support Specialist

2 months ago

Columbus, Ohio, United States Vectrus Full time
Overview

Vectrus is dedicated to developing intelligent solutions that seamlessly integrate physical and digital infrastructures across various sectors. With over a century of successful mission support, we focus on enhancing security, optimizing logistics, and improving operational readiness. Our organization, valued at $3.9 billion and comprising 16,000 professionals, collaborates with clients worldwide to address their most intricate challenges with integrity, respect, and professionalism.

The Administrative Support Specialist plays a crucial role in executing a range of clerical duties, including data management, document organization, handling multi-line phone systems, and scheduling appointments. This position requires a thorough understanding of workplace protocols and procedures, both internal and external.

Key Responsibilities

PRIMARY DUTIES:
  • Guides clients on accurately completing necessary documentation.
  • Understands and adheres to workplace operations and established policies.
  • Collects, organizes, and verifies data while performing data entry tasks.
  • Assists in addressing inventory discrepancies by accurately documenting issues.
  • Follows detailed instructions to complete repetitive clerical tasks, including data entry and document filing.
  • Identifies alternative solutions for unresolved issues by consulting relevant guides and manuals.
  • Supports various administrative functions, including verifying report accuracy and managing schedules.
  • Utilizes expertise to determine the appropriate sequence of clerical tasks based on the assignment.
  • Participates in inventory management activities.
  • Additional responsibilities may be assigned to align with organizational goals.
  • Job functions may evolve based on contractual obligations.
WORK ENVIRONMENT:
  • Operates primarily in an office or warehouse setting, maintaining a stationary position for approximately 50% of the time.
  • May encounter outdoor conditions, including temperature variations and exposure to elements.
  • Flexibility in working hours, including potential overtime and weekend shifts, may be required.
  • Personal Protective Equipment (PPE) may be necessary in specific areas.
  • Work typically occurs in a climate-controlled office, with frequent use of electronic equipment.
  • Occasional exposure to extreme weather conditions may occur.
PHYSICAL REQUIREMENTS:
  • Ability to lift up to 25 lbs; up to 50 lbs with assistance.
  • Capability to navigate uneven terrain and endure prolonged standing for 6-8 hours daily.
  • Job entails continuous walking, standing, and sitting, with a need to follow both oral and written instructions.
  • Extensive interaction with clients is a key component of the role.
  • Adherence to established company policies is essential.
Qualifications

MINIMUM REQUIREMENTS:
  • Education: High School Diploma or equivalent.
  • Ability to obtain and maintain necessary security credentials.
  • Specific educational and experiential requirements may apply based on contractual needs.
  • Valid State Driver's License without restrictions.
  • Successful completion of a pre-employment drug screening.
EXPERIENCE:
  • Preferred two years of relevant experience in an office environment.
  • Demonstrates high ethical standards and professionalism.
  • Ability to work independently or collaboratively in a team-oriented environment.
SKILLS:
  • Proficient in operating standard office equipment, including computers and multi-functional devices.
  • Skilled in Microsoft Office applications, including Word, Excel, and Outlook.
  • Strong written and verbal communication abilities.
  • Able to thrive in a fast-paced office setting.
Vectrus is committed to fostering an inclusive and diverse workplace that values the contributions of every individual. Our shared Vision and Values of Integrity, Respect, and Responsibility empower us to embrace differences, stimulate innovation, and enhance our success in the global market.