Architectural Review Coordinator

1 month ago


West Palm Beach, Florida, United States MAY Management Service, Inc. Full time
Job Overview

We are seeking a highly organized and detail-oriented Architectural Review Coordinator to join our team at MAY Management Services, LLC. As a key member of our association management team, you will be responsible for providing exceptional support to our community managers and clients.

Key Responsibilities
  • Answer phones and direct calls as needed, ensuring a professional and courteous experience for our clients and community members.
  • Keep community managers informed of association and owner communications, ensuring timely and effective communication.
  • Organize and maintain association records, ensuring accuracy and accessibility.
  • Prepare and follow up on work orders, ensuring prompt resolution of issues.
  • Refer architectural violations to the appropriate ARB/ARC coordinator, ensuring compliance with community rules and regulations.
  • Prepare board packets for community managers, including checklists and project status updates.
  • Update and maintain community websites, ensuring accuracy and accessibility.
  • Process ARB/ARC applications, ensuring timely and efficient processing.
  • Assist in ordering maintenance supplies as needed, ensuring timely and effective maintenance.
Requirements
  • High school diploma or equivalent required.
  • Competent in VMS and MS Office applications.
  • Familiar with community covenants and rules.
  • Knowledge of board members, committee chairs, and key personnel for each association.
  • Familiarity with maintenance personnel and their responsibilities.
  • Knowledge of the appropriate vendors to contact for physical faults.
  • Familiarity with MAY Management's contract responsibilities with each association.


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