Office Support Specialist

2 weeks ago

Brea, California, United States Vaco Full time
Job Title: Office Support Specialist

Vaco is actively looking for a detail-oriented and proactive Office Support Specialist to become a part of our client's growing team. The Office Support Specialist will play a crucial role in providing exceptional administrative assistance, greeting and guiding visitors, and managing communications efficiently. The ideal candidate will demonstrate outstanding verbal and written communication skills, strong multitasking capabilities, and a friendly yet professional attitude.

Key Responsibilities:
  • Greet visitors and offer general support as required.
  • Supervise office functions and processes to guarantee productivity and compliance with company standards.
  • Perform clerical duties, including filing, managing phone calls, responding to emails, and preparing documents.
  • Handle incoming and outgoing mail, including signing for deliveries and distributing them to the correct recipients.
  • Coordinate schedules, travel plans, appointments, and other arrangements for senior management.
  • Oversee office equipment, maintain inventory supplies, and order replacements as necessary.
  • Facilitate building maintenance and repair requests.
  • Act as a point of contact with executive and senior administrative personnel to address inquiries from upper management.
  • Plan and organize special events and functions.
  • Provide administrative assistance to the operations team and support other departments as needed.
Qualifications:
  • A minimum of 2 years of relevant experience in an office setting, with a focus on administrative roles.

Vaco is committed to fostering a diverse workplace and strongly encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, ethnic minorities, foreign-born residents, and veterans.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, age, disability, veteran status, union membership, gender identity, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by law.

Vaco LLC and its affiliates are dedicated to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please reach out.

Vaco also wants all applicants to be aware of their rights regarding workplace discrimination.

By applying for this position, you agree to give Vaco the exclusive right to represent you as a candidate for this employment opportunity. You further confirm that you have accurately represented your qualifications and agree to maintain confidentiality regarding any information learned about the position.

Privacy Notice

Vaco LLC respects your privacy and is committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees.
  • Virginia residents may access our state-specific policies.
  • Residents of all other states may access our policies.
  • Canadian residents may access our policies in English and French.
  • Residents of countries governed by GDPR may access our policies.
Pay Transparency Notice

Determining compensation for this role at Vaco depends on various factors, including:

  • individual skill sets, experience, and training;
  • licensure and certification requirements;
  • office location and geographic considerations;
  • other business needs.

As required by local law, Vaco believes that the following salary range reasonably estimates the base compensation for this position in applicable geographies. The individual may also be eligible for discretionary bonuses.

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