CE Program Coordinator

14 hours ago


Philadelphia, Pennsylvania, United States Trustees of University of Pennsylvania Full time
Job Summary

We are seeking a highly organized and detail-oriented CE Program Coordinator to join our team. The successful candidate will be responsible for coordinating various aspects of our continuing education programs, including event planning, speaker communications, and administrative tasks.

Key Responsibilities
  • Coordinate event logistics, including venue setup, speaker arrangements, and attendee registration.
  • Manage speaker communications, including invitations, confirmations, and travel arrangements.
  • Handle administrative tasks, such as creating online registration, managing email lists, and processing payments.
  • Ensure compliance with ADA CERP guidelines by verifying educational materials and uploading attendance reports.
  • Input program details into various systems, including SmartSuite, Zoom, and Penn Dental Medicine Continuing Education Portal.
  • Perform additional administrative duties as assigned.
Requirements
  • Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience.
  • Ability to work autonomously and in a team-based environment.
  • Experience with public speaking a plus.
  • Proficiency with Outlook, PowerPoint, Excel, Zoom, and Teams.
  • Effective project management skills for management of ongoing multiple priorities.
  • Ability to maintain composure, effectiveness, and a pleasant demeanor under pressure.
  • Effective oral and written communications skills, to listen actively and explain information clearly.
  • Ability to work weekends, early mornings, and evenings as needed for programs and special events.
Benefits
  • Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
  • Tuition assistance for you, your spouse, and your dependent children.
  • Generous retirement plans, including Basic, Matching, and Supplemental retirement plans.
  • Time away from work during the course of the year for relaxation, vacations, and personal affairs.
  • Long-term care insurance for eligible employees and their family members.
  • Wellness and work-life resources, including access to University libraries, athletic facilities, and cultural events.
  • Professional and personal development opportunities, including training and education programs.
  • Discounts and special services, including arts and entertainment, transportation, and mortgages.
  • Flexible work hours and options for completing work while promoting balance between work and personal commitments.
  • Penn Home Ownership Services, including a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia.
  • Adoption assistance, including reimbursement for qualified expenses in connection with the legal adoption of an eligible child.


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