Current jobs related to Administrative Support Specialist - Chicago, Illinois - American Medical Association
-
Administrative Support Specialist
2 months ago
Chicago, Illinois, United States Tierra Environmental Services, Inc. Full timeAdministrative Support Specialist **About the Role** Tierra Environmental Services, Inc. is a family-owned business seeking an Administrative Support Specialist to support our administrative departments in providing exceptional service to our clients. **Key Responsibilities** * Provide administrative support to our teams, including sales functions,...
-
Administrative Support Specialist
2 days ago
Chicago, Illinois, United States Uline Full timeAdministrative Support SpecialistAbout the RoleUline is seeking an experienced Administrative Support Specialist to join our Executive Operations team. As a trusted partner, you will provide administrative support to our executive team, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to Uline's Executive Operations...
-
Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Careers Full timeWe are seeking an experienced Administrative Support Specialist to join our team at Careers In Nonprofits. As an Administrative Support Specialist, you will provide administrative and fundraising clerical support to the Development Coordinator.Key Responsibilities:Assist with copying, scanning, and working effectively with Microsoft Office productsSet up...
-
IT Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Addison Group Full timeJob Title: IT Administrative Support SpecialistLocation: Chicago, ILIndustry: Legal / Professional ServicesPay: $78,000 - $85,000 per yearAbout Our Client:Addison Group is seeking an experienced Administrative Assistant for our client, a leading global law firm with a reputation for excellence in providing a broad range of legal services.Job Description:In...
-
Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Tierra Environmental Services, Inc. Full timeAdministrative Support SpecialistTierra Environmental Services, Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our administrative departments.Key Responsibilities:Manage sales functions, including taking incoming service requests and generating physical mailingsProcess client billing...
-
Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Metropolitan Water Reclamation District of Greater Chicago Full timeJob SummaryWe are seeking an experienced Administrative Specialist to join our team at the Metropolitan Water Reclamation District of Greater Chicago. As an Administrative Specialist, you will provide administrative support to our department, performing a variety of tasks such as document management, data collection, and coordination of internal...
-
Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Axelon Full timeJob SummaryAs an Administrative Support Specialist at Axelon, you will provide high-level administrative support to our team of surgeons. This role requires a minimum of 3 years of administrative experience, preferably in a hospital setting. Your responsibilities will include managing calendars, submitting expenses, and creating meeting agendas. You will...
-
Administrative Support Specialist
1 week ago
Chicago, Illinois, United States Career Group Full timeJob Title: Administrative Support SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Career Group. As an Executive Assistant, you will provide comprehensive support to our partners and team members, ensuring seamless day-to-day operations.Key Responsibilities:Manage complex...
-
Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Thresholds Full timeJob Summary: We are seeking an Administrative Support Specialist to join our Care Coordination - IHPA team at Thresholds. As an Administrative Support Specialist, you will provide clerical and administrative support to the Director, including filing, typing, making meeting arrangements, taking minutes, and overseeing petty cash accounts.Key...
-
Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Thresholds Full timeJob SummaryThresholds is seeking an Administrative Support Specialist to join our Care Coordination - IHPA team. As an Administrative Support Specialist, you will provide critical support to the Director and program staff, ensuring the smooth operation of our programs.Key ResponsibilitiesAssist the IHPA team with day-to-day administrative operations,...
-
IT Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Addison Group Full timeJob Title: IT Administrative Support SpecialistLocation: Chicago, ILIndustry: Legal / Professional ServicesPay: $78,000 - $85,000 per yearAbout Our Client:Addison Group is seeking an experienced Administrative Assistant to provide critical support to senior IT leaders in our client's IT department.Job Description:In this position, you will serve as an IT...
-
Administrative Support Specialist
1 week ago
Chicago, Illinois, United States University of Illinois at Chicago Full timeJob SummaryWe are seeking a highly skilled Administrative Support Specialist to join our team at the University of Illinois at Chicago. The successful candidate will provide administrative supervision of the daily activities of the unit, including management of projects, programs, staff, and funds.Key ResponsibilitiesManage and coordinate unit projects and...
-
Administrative Support Specialist
1 week ago
Chicago, Illinois, United States Diamier, Inc. Full timeDiamier, Inc. is seeking an Administrative Support Specialist to provide part-time administrative assistance in a professional setting.The ideal candidate will be organized, detail-oriented, and possess excellent verbal communication skills.Responsibilities include:Maintaining and organizing filesGeneral office duties, such as answering the telephone,...
-
Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States AEG Full timeIn order to be considered for this role, after clicking on the application link and being redirected, you must fully complete the application process on the follow-up screen.The Administrative Support Specialist will provide administrative support to all departments as needed. Primarily administrative duties may include, but are not limited to, assisting...
-
Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Phoenix Global Corporation Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Phoenix Global LLC. As an Administrative Support Specialist, you will provide clerical and administrative support to all managers at the site, as well as support the Office Manager.Key ResponsibilitiesRun and monitor the truck scale...
-
Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Easy Recruiter Full timeAbout the roleWe are seeking an Administrative Support Specialist to join our team in King County. The successful candidate will provide administrative support to our audit teams, ensuring the smooth operation of our office.The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a...
-
Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Compass Group USA Full timeJob Summary: We are seeking an Administrative Support Specialist to provide high-level administrative support to the Human Resources Director. The successful candidate will be responsible for performing a variety of administrative tasks, including payroll processing, benefits enrollment, and employee onboarding. Key Responsibilities:Provide exceptional...
-
Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States Recruit Monitor Full timeAbout the JobWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Recruit Monitor. This is a full-time remote position that requires excellent communication and organizational skills.Job DescriptionThe successful candidate will provide administrative support to our department, including:Managing budgets...
-
Administrative Support Specialist
2 weeks ago
Chicago, Illinois, United States The Rockridge Group Full timeJob DescriptionJob Title: Administrative Support SpecialistKey Responsibilities:Provide comprehensive support to the Administration team, ensuring seamless day-to-day operations.Assist with administrative tasks, including data entry, filing, and record-keeping.Develop and maintain strong relationships with diverse personalities, including management,...
-
Administrative Support Specialist
2 months ago
Chicago, Illinois, United States Bowhead UIC Technical Services Full timeJob SummaryBowhead / UIC Technical Services is seeking a highly organized and detail-oriented Administrative Support Specialist to provide document management support services to the Office of Principal Legal Advisor (OPLA). The successful candidate will be responsible for maintaining and organizing files, managing mail, and performing various administrative...
Administrative Support Specialist
2 months ago
About the Role
The American Medical Association (AMA) is seeking a highly skilled Administrative Support Specialist to join our Physician Satisfaction team. This is a hybrid position reporting into our Chicago office, requiring 2 days a week in the office.
Key Responsibilities
- Administrative Support
- Provide administrative support for Operations Administration and other team members as assigned by supervisor.
- Prepare and submit necessary expense reports through Concur for all AMA business.
- Responsible for making travel arrangements, maintaining calendars, and scheduling meetings with internal and external colleagues for assigned leadership staff.
- Support project managers, OGC, and Finance in executing agreements with external vendors efficiently and accurately throughout the contracting process.
- Establish working relationships with colleagues in the AMA and external organizations to ensure efficient handling of agreements, payments, and communications.
- Provide backup services and assistance as needed to other administrative staff.
- Operations Support
- Support the Director of Content Strategy & Operations and GVP with tracking and reporting metrics to inform strategies.
- Process payments required of the team when invoiced for services acquired through agreements.
- Assist with maintaining a database of contracts to track expiration dates, payment due dates, and other historical data.
- Additional Responsibilities
- May include other responsibilities as assigned.
Requirements
- High school graduate required; Associate's or Bachelor's degree strongly preferred.
- At least three years related work experience required.
- Strong interpersonal skills with the ability to interface effectively with people of varying disciplines and expertise.
- Demonstrated ability to effectively manage time, prioritize work, and multi-task across many assignments.
- Detail and task-oriented, with the ability to function effectively under tight deadlines and high workload.
- Excellent business writing skills and a demonstrated understanding of business methods and administrative systems.
- Strong sense of confidentiality and a demonstrated ability to exercise discretion and make independent judgments.
- Proficiency in Microsoft Office suite of software required.
- Demonstrated ability to function effectively in a team setting as well as independently.
- Solid communication skills, both verbal and written.
