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Administrative Support Specialist

1 month ago

San Marcos, California, United States BBSI Southern California Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at BBSI Southern California.

Job Summary:

The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes performing a variety of tasks such as drafting correspondences, planning appointments, and maintaining organized filing systems.

Responsibilities:

  • Provide administrative support to our team, including drafting correspondences, planning appointments, and maintaining organized filing systems.
  • Assist with scheduling appointments and events, and ensure timely follow-up with attendees.
  • Provide exceptional customer service to onsite guests, answering their inquiries and resolving any issues in a professional and courteous manner.
  • Answer inbound telephone calls, responding to inquiries and directing calls to the appropriate team members.
  • Develop and implement organized filing systems, ensuring that all documents are accurately labeled and easily accessible.
  • Perform other office tasks as required, including data entry, mail sorting, and supply management.

Requirements:

  • Experience with Microsoft Office and Google Docs.
  • Tech-savvy with the ability to learn new software and systems quickly.
  • Previous experience in office administration or a related field.
  • Ability to prioritize and multitask, with excellent time management skills.
  • Excellent written and verbal communication skills, with the ability to communicate effectively with colleagues and clients.
  • Strong attention to detail, with a focus on accuracy and precision.
  • Strong organizational skills, with the ability to maintain organized filing systems and ensure timely completion of tasks.

Company Description:

BBSI provides equal employment opportunities to all employees and applicants for employment, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

California applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants.