Administrative Coordinator
2 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Lutheran Social Services of New York. The successful candidate will provide administrative support to the Director of Sanctuary and the Director of Social Services, ensuring the smooth operation of our 24-hour program.
Key Responsibilities:- Represent the organization's mission, values, and ethics at all times.
- Perform a range of clerical duties, including answering phones, photocopying, faxing, emailing, mailing, and filing.
- Submit required information, data, and reports into program systems and case files as needed.
- Distribute and order MTA Metro Cards and other forms of transportation for clients, and maintain financial logs and tracking systems.
- Provide office support, including handling mail, ordering supplies, and requesting repairs.
- Prepare vouchers for orders and maintain expense records.
- Assist the Director of Social Services in developing and maintaining relationships with individuals, companies, and organizations for item donations.
- Compile data and prepare internal and external monthly reports.
- Maintain and develop filing systems.
- Distribute and monitor petty cash custodial duties.
- Bachelor's degree preferred.
- Minimum of 2 years of experience as an Administrative Assistant, Bookkeeper, or Office Assistant.
- Minimum of 2 years of experience related to property management.
- Experience working with diverse populations.
- Excellent oral and written communication skills.
- Strong time management and organizational skills.
- Ability to handle multiple tasks and assignments simultaneously.
- Flexibility and adaptability.
- Proficient knowledge of Microsoft Office.
- Basic understanding of accounting and accounting concepts.
- Bilingual English/Spanish required.
- Crisis intervention skills and ability to engage in crisis management as needed.
- Ability to establish appropriate boundaries with clients and staff.
- Sensitivity to intersectionality, different cultures, housing equality, and social/racial justice framework.
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