Administrative Coordinator

2 days ago


Long Island City NY USA, United States Lutheran Social Services of New York Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Lutheran Social Services of New York. The successful candidate will provide administrative support to the Director of Sanctuary and the Director of Social Services, ensuring the smooth operation of our 24-hour program.

Key Responsibilities:
  • Represent the organization's mission, values, and ethics at all times.
  • Perform a range of clerical duties, including answering phones, photocopying, faxing, emailing, mailing, and filing.
  • Submit required information, data, and reports into program systems and case files as needed.
  • Distribute and order MTA Metro Cards and other forms of transportation for clients, and maintain financial logs and tracking systems.
  • Provide office support, including handling mail, ordering supplies, and requesting repairs.
  • Prepare vouchers for orders and maintain expense records.
  • Assist the Director of Social Services in developing and maintaining relationships with individuals, companies, and organizations for item donations.
  • Compile data and prepare internal and external monthly reports.
  • Maintain and develop filing systems.
  • Distribute and monitor petty cash custodial duties.
Requirements:
  • Bachelor's degree preferred.
  • Minimum of 2 years of experience as an Administrative Assistant, Bookkeeper, or Office Assistant.
  • Minimum of 2 years of experience related to property management.
  • Experience working with diverse populations.
Skills and Abilities:
  • Excellent oral and written communication skills.
  • Strong time management and organizational skills.
  • Ability to handle multiple tasks and assignments simultaneously.
  • Flexibility and adaptability.
  • Proficient knowledge of Microsoft Office.
  • Basic understanding of accounting and accounting concepts.
  • Bilingual English/Spanish required.
Other Requirements:
  • Crisis intervention skills and ability to engage in crisis management as needed.
  • Ability to establish appropriate boundaries with clients and staff.
  • Sensitivity to intersectionality, different cultures, housing equality, and social/racial justice framework.


  • Long Island City, NY , USA, United States FORTUNE SOCIETY INC Full time

    Job Title: Administrative CoordinatorJoin the Fortune Society Inc. team as an Administrative Coordinator, providing administrative and program support to our Court Advocacy, Housing and Community Outreach programs.Job Summary:The Administrative Coordinator will be responsible for providing administrative support to our programs, including writing and typing...


  • Long Island City, NY , USA, United States New York Junior Tennis League, Inc. Full time

    About New York Junior Tennis League, Inc.The New York Junior Tennis League, Inc. is a leading after-school tennis and education organization in the United States, serving over 100,000 youth across New York City's five boroughs. Our comprehensive programs provide a safe and nurturing environment for children to learn and thrive academically, while receiving...


  • Long Island City, United States Vaco Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Vaco. The successful candidate will provide administrative support to our Finance and Accounting department, ensuring the smooth operation of our business.Key Responsibilities:Manage and maintain accurate records, including expense reports, audit...


  • Long Island City, United States New York Junior Tennis League, Inc. Full time

    About New York Junior Tennis League, Inc.The New York Junior Tennis League, Inc. is a leading after-school tennis and education organization in the United States, serving over 100,000 youth across New York City's five boroughs.Job SummaryWe are seeking a highly organized and detail-oriented Administrative and Front Desk Coordinator to join our team. This...


  • Long Island City, United States Vaco Full time

    Job SummaryVaco is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to the Finance and Accounting department, ensuring the smooth operation of daily tasks and projects.Key ResponsibilitiesManage and maintain accurate and up-to-date records, including expense reports,...


  • Long Island City, United States Vaco Full time

    Job Title: Administrative AssistantJob Summary:Vaco is seeking an experienced Administrative Assistant to join our team. The successful candidate will provide administrative support to our finance and accounting department, ensuring the smooth operation of our office.Key Responsibilities:Manage and maintain accurate and up-to-date records, including...


  • Long Island City, NY , USA, United States Lutheran Social Services of New York Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Lutheran Social Services of New York. The successful candidate will provide administrative support to the Director of Sanctuary and the Director of Social Services, ensuring the smooth operation of our 24-hour program.Key...


  • Long Island City, United States Tal Healthcare Full time

    Assist with the recruitment process for non-exempt and exempt positions, including part-time and per diem positions. Assists with all phases of the interview/selection process which includes but is not limited to, posting job posts and ads. Schedule Administrative Assistant, Human Resource, Coordinator, Administrative, Assistant, Staffing


  • Long Island City, NY , USA, United States City of New York Full time

    Job Title: Administrative Associate - Public Health SupportJoin the NYC Health Department as an Administrative Associate - Public Health Support. In this role, you will provide administrative support to the Director of the Bureau of Tuberculosis Control, working closely with unit heads to ensure smooth operation. Your responsibilities will include managing...


  • Long Beach, CA, USA, United States Spherion Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our logistics team. This role involves supporting daily operations by managing administrative tasks, coordinating communications, and ensuring the smooth flow of information within the department.Key ResponsibilitiesPerform general administrative duties such as...

  • Administrative Manager

    15 hours ago


    Long Island City, NY , USA, United States City of New York Full time

    Job Title: Administrative ManagerCompany DescriptionJob DescriptionManage purchase requisitions submitted to the Office of Purchasing via the ConTrak-Purchasing System, oversee and submit purchase requisitions required to be processed via the PASSPort System. Work with ACCO/Procurement and programs to ensure they follow up with their vendors to obtain any...


  • Long Island City, NY , USA, United States Virtual Full time

    {"h1": "Client Services Administrator", "p": "We are seeking a highly organized and detail-oriented Client Services Administrator to support our clients throughout the RFP process. The ideal candidate will have a strong background in RFP management and a passion for providing exceptional client service.", "ul": [{"li": "Coordinate and manage the entire RFP...


  • Long Island City, NY , USA, United States Virtual Full time

    Job Title: Client Services AdministratorLocation: Remote OpportunityJob Type: Full-timePay Rate: $28-$32/hourJob Description:We are seeking a highly organized and detail-oriented Client Services Administrator to join our team. The ideal candidate will have a strong background in RFP management and a passion for providing exceptional client service.Key...


  • Long Beach, CA, USA, United States Tetra Tech Full time

    Unlock Your Potential at Tetra TechWe're collaborating with industry-leading experts to create a sustainable future for our world. Our team combines consulting and engineering with advanced analytics and technology to tackle complex challenges.About the RoleAs an Administrative Assistant, you'll play a vital part in supporting our team's success. Your...


  • Lancaster, NY, USA, United States Rise Baking Company Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rise Baking Company. As an Administrative Assistant, you will provide exceptional customer service, manage front office operations, and support various administrative tasks.Key ResponsibilitiesProvide friendly and professional customer service via...

  • Housing Coordinator

    18 hours ago


    Long Island City, NY , USA, United States Institute for Community Living , Inc. Full time

    Housing Coordinator Job DescriptionThe Institute for Community Living, Inc. is seeking a skilled Housing Coordinator to promote the attainment of resident permanent housing goals. This role involves ongoing assessment of resident housing needs and preferences, as well as the development of housing opportunities in the community.Key Responsibilities:Develop...

  • Housing Coordinator

    2 days ago


    Long Island City, NY , USA, United States Institute for Community Living , Inc. Full time

    Housing Coordinator Job DescriptionThe Institute for Community Living, Inc. is seeking a skilled Housing Coordinator to join our team. As a key member of our staff, you will play a vital role in promoting the attainment of resident permanent housing goals.Key Responsibilities:Develop and maintain relationships with housing providers and the Veterans...


  • Long Beach, California, United States NV5 Global , Inc. Full time

    NV5 Global, Inc. Job OpportunityWe are seeking a highly skilled and organized Administrative Assistant to join our team in our Long Beach, CA office.The successful candidate will provide administrative support to all groups as needed, performing a wide range of administrative tasks, including:Providing exceptional customer service and support to internal and...


  • Long Beach, CA, USA, United States AMERICAN INDUSTRIAL SERVICES INC Full time

    Job SummaryThe Scalehouse Office Assistant plays a vital role in ensuring the smooth operation of our scalehouse environment. This position requires a detail-oriented and organized individual who can provide administrative support and clerical services in a fast-paced setting.Key ResponsibilitiesWeighing and Data Entry: Operate scalehouse equipment to weigh...


  • Long Island City, NY , USA, United States Fedcap Rehabilitation Services Full time

    Job Summary:We are seeking a highly organized and detail-oriented Student Records Coordinator to join our team at Fedcap Rehabilitation Services. As a key member of our administrative team, you will be responsible for accurate data entry, supporting teachers with administrative tasks, and maintaining records.Essential Functions:Prepare and sort documents for...