Administrative Coordinator

1 day ago


Long Beach CA USA, United States Spherion Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our logistics team. This role involves supporting daily operations by managing administrative tasks, coordinating communications, and ensuring the smooth flow of information within the department.

Key Responsibilities
  • Perform general administrative duties such as data entry, filing, and document management.
  • Assist with scheduling and coordinating meetings, including preparing agendas and taking minutes.
  • Manage inbound and outbound communications, including phone calls, emails, and correspondence.
  • Maintain accurate records of shipments, inventory, and other logistics-related data.
  • Support the logistics team in tracking and resolving shipment issues, delays, or discrepancies.
  • Prepare and process invoices, purchase orders, and other financial documents.
  • Coordinate with vendors, suppliers, and customers to ensure timely deliveries and accurate documentation.
  • Assist in the preparation of reports, presentations, and other materials for management review.
  • Maintain office supplies inventory and order supplies as needed.
  • Ensure compliance with company policies and procedures, including safety and security protocols.
Requirements
  • 2+ years of administrative experience, preferably in logistics, supply chain, or a related field.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • Ability to work independently and collaboratively within a team environment.
Qualifications
  • High School Diploma or equivalent.
  • Ability to pass a background check, Security Threat Assessment (STA) clearance, and drug screening.


  • Long Beach, CA, USA, United States Tetra Tech Full time

    Unlock Your Potential at Tetra TechWe're collaborating with industry-leading experts to create a sustainable future for our world. Our team combines consulting and engineering with advanced analytics and technology to tackle complex challenges.About the RoleAs an Administrative Assistant, you'll play a vital part in supporting our team's success. Your...


  • Long Beach, CA, USA, United States AMERICAN INDUSTRIAL SERVICES INC Full time

    Job SummaryThe Scalehouse Office Assistant plays a vital role in ensuring the smooth operation of our scalehouse environment. This position requires a detail-oriented and organized individual who can provide administrative support and clerical services in a fast-paced setting.Key ResponsibilitiesWeighing and Data Entry: Operate scalehouse equipment to weigh...


  • Long Beach, CA, USA, United States Advanced Medical Manage Full time

    Job SummaryAdvanced Medical Manage is seeking a highly skilled and organized Administrative Client Coordinator to support the Administration Department in all aspects of administrative tasks associated with managing IPAs and Fiscal Intermediary clients.Key ResponsibilitiesProvide rapid response to Provider, Member, Agent or Health Plan inquiries, problems...


  • Long Beach, California, United States NV5 Global , Inc. Full time

    NV5 Global, Inc. Job OpportunityWe are seeking a highly skilled and organized Administrative Assistant to join our team in our Long Beach, CA office.The successful candidate will provide administrative support to all groups as needed, performing a wide range of administrative tasks, including:Providing exceptional customer service and support to internal and...


  • Long Beach, California, United States University of Southern Mississippi Full time

    Job SummaryThis position is responsible for providing academic, operational, and administrative support to the School of Leadership Director, faculty, staff, and students. The successful candidate will serve as the first point of contact for the School, University community, and general public.Key ResponsibilitiesProvide academic support to students,...


  • Long Beach, California, United States University of Southern Mississippi Full time

    Job SummaryThis position provides academic, operational, and administrative support to the School of Leadership Director, faculty, staff, and students. As the first point of contact, the successful candidate will be responsible for managing School calls, emails, mail distribution, and office visitors.Key ResponsibilitiesActs as academic support for the...


  • Long Beach, California, United States University of Southern Mississippi Full time

    Job SummaryThis position is responsible for providing academic, operational, and administrative support to the School of Leadership Director, faculty, staff, and students. The successful candidate will serve as the first point of contact for anyone within the School, University community, and general public.Key ResponsibilitiesProvide academic support to the...


  • Long Beach, California, United States University of Southern Mississippi Full time

    Job SummaryThis position provides academic, operational, and administrative support to the School of Leadership Director, faculty, staff, and students. As the first point of contact, the successful candidate will be responsible for managing School calls, emails, mail distribution, and office visitors. The role requires strong communication and interpersonal...

  • Sales Administrator

    3 weeks ago


    Long Beach, CA, USA, United States American Textile Maintenance Co. Full time

    Job SummaryAmerican Textile Maintenance Company seeks a highly skilled Sales Administrator to provide administrative support to the sales team. The ideal candidate will have excellent communication skills, attention to detail, and the ability to maintain confidentiality.Key ResponsibilitiesProvide administrative support to the sales team, including answering...


  • Long Beach, CA, USA, United States Johnson Service Group (IL) Full time

    Job Title: Administrative Coordinator/Customer ServiceJohnson Service Group (IL) is seeking a skilled temporary Administrative Coordinator/Customer Service professional for our high-profile municipality client, located in Carson, CA.Key Responsibilities:Provide exceptional customer service to clients and stakeholders.Manage administrative tasks, including...


  • Long Beach, California, United States AppleOne Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AppleOne. The ideal candidate will have a minimum of five years of experience in administrative roles and be proficient in Microsoft Office and Google Workspace.Key ResponsibilitiesManage calendars and schedule meetings and appointments.Greet and...


  • Long Island City, NY , USA, United States FORTUNE SOCIETY INC Full time

    Job Title: Administrative CoordinatorJoin the Fortune Society Inc. team as an Administrative Coordinator, providing administrative and program support to our Court Advocacy, Housing and Community Outreach programs.Job Summary:The Administrative Coordinator will be responsible for providing administrative support to our programs, including writing and typing...


  • Carlsbad, CA, USA, United States Vuori, Inc. Full time

    Job Title: Administrative AssistantVuori, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to support our growing Leadership Team. As a key member of our team, you will be responsible for coordinating day-to-day schedules and scheduling appointments for multiple leaders.Responsibilities:Proactively maintain calendars and daily...


  • Long Beach, California, United States Marron Lawyers A P C Full time

    Job OpportunityMarron Lawyers, a reputable business litigation firm in Long Beach, California, seeks a highly skilled Legal Billing Clerk/Administrative Assistant to join their team. This is a unique opportunity for an entrepreneurial attorney or a seasoned legal professional to develop a solid practice with marketing support from the firm.Key...


  • Long Beach, CA, USA, United States American Veterans Hospice Full time

    Job SummaryWe are seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to our Office Director in various administrative tasks. This role involves assisting with HR, payroll, scheduling, phone calls, ordering supplies, financial invoice auditing, maintaining office inventory, volunteer coordination, calling...


  • Canoga Park, CA , USA, United States Sprouts Farmers Market Full time

    Sprouts Farmers Market Administrative CoordinatorAs an Administrative Coordinator at Sprouts Farmers Market, you will be responsible for ensuring the accuracy of all business transactions, including cash and funds control, timekeeping, and payroll transmission. You will also be responsible for ensuring that all new team members complete the necessary...


  • Long Beach, California, United States Johnson Service Group (IL) Full time

    Job Title: Administrative Coordinator/CSRJohnson Service Group (IL) is seeking a skilled temporary Administrative Coordinator/ Customer Service Representative to support our high-profile municipality client in Carson, CA.Responsibilities:Provide exceptional customer service to clients and stakeholders.Manage and coordinate administrative tasks, including...


  • Carlsbad, CA, USA, United States Vuori, Inc. Full time

    Job DescriptionVuori, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to support four members of our Leadership Team. As a key member of our growing Leadership Support Team, you will be primarily responsible for coordinating day-to-day schedules and scheduling appointments for multiple leaders.The ideal candidate will possess...


  • Long Island City, NY , USA, United States New York Junior Tennis League, Inc. Full time

    About New York Junior Tennis League, Inc.The New York Junior Tennis League, Inc. is a leading after-school tennis and education organization in the United States, serving over 100,000 youth across New York City's five boroughs. Our comprehensive programs provide a safe and nurturing environment for children to learn and thrive academically, while receiving...

  • Program Coordinator

    1 week ago


    Long Beach, CA, USA, United States THE CHILDREN'S CLINIC Full time

    Job Title: Program CoordinatorJoin The Children's Clinic team as a Program Coordinator and play a vital role in ensuring patients receive optimal care and assistance. This dynamic position involves health education, outreach, and health coverage enrollment services for high-need families in underserved communities.Key Responsibilities:Coordinate programs and...