Research Administrator, Post Award Specialist

2 weeks ago

Atlanta Georgia, United States Emory University Full time
Job Summary

Emory University is seeking a highly skilled Research Administrator, Post Award II to join our Research Administration Services team. This role will be responsible for managing post-award activities, including financial management, compliance, and customer service for faculty members conducting sponsored research.

Key Responsibilities
  • Manage post-award activities, including financial management, compliance, and customer service for faculty members conducting sponsored research.
  • Review, reconcile, and project award finances, preparing adjustments and corrections to award budgets, financial reports, and ensuring all financial requirements have been met.
  • Interact regularly with faculty members, providing high-quality customer service and ensuring adherence to quality standards and all policies and award regulations.
  • Work with post-award specialists to solve problems, answer questions, and give guidance on post-award activities and other grants management topics.
  • Define account establishment parameters, including billing and reporting requirements, budget, and cost-sharing obligations.
  • Set up awards in the financial system, distribute award information to PIs, co-PIs, and relevant staff, and coordinate with relevant individuals to make adjustments to payroll for all budgeted positions.
  • Review and reconcile award expenditures and budgets, making adjustments as necessary, and project and forecast future award expenditures.
  • Manage budget, reporting, and compliance timelines through the lifecycle of the grant or contract.
  • Communicate with PIs on a regular basis regarding budget and expense adjustments and revisions, and complete financial reports to be sent to sponsors, as required by the award terms and conditions.
  • Monitor compliance with agency and University regulations regarding reporting, and assist PIs with non-financial report submissions, as necessary.
  • Coordinate and submit requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award, ensuring all requests are done in compliance with sponsor guidelines and University policies.
  • Facilitate the approval of invoices to pay subcontractors, review effort reports, and manage quarterly effort certification process for assigned units.
  • Apply federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
  • Assist in transferring awards out of the university, close out all funded projects consistent with university process and timelines, and perform related responsibilities as required.
Requirements
  • Bachelor's degree and three years of experience related to grants and contracts management, or an equivalent combination of education, training, and experience.
  • Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity.
  • Proficiency with MS Office Suite software.
  • Knowledge of the PeopleSoft Financial System preferred.

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