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Office Operations Coordinator

2 months ago

Dallas, Texas, United States Dallas Independent School District Full time

Position Overview:

The Administrative Assistant II plays a crucial role in supporting the Director by ensuring compliance with state and federal regulations while managing the daily functions of the office.

Key Responsibilities:

  • Provide comprehensive assistance to the Director, ensuring adherence to guidelines related to accountability.
  • Oversee the preparation of reports and presentation materials, ensuring accuracy and timeliness.
  • Manage correspondence, direct visitors, and coordinate meetings efficiently.
  • Facilitate the submission of reports and applications in line with state and federal mandates.
  • Offer regular updates to the Director regarding the status of accountability processes and related procedures.
  • Assist in processing documentation to maintain compliance with established guidelines and timelines.
  • Notify department staff promptly about updates on accountability policies and practices.
  • Maintain accurate daily attendance records and manage monthly payroll submissions.
  • Prepare requisitions for office supplies, monitor budgetary allocations, and verify the receipt of materials.
  • Handle incoming calls, take messages, and provide general information to stakeholders.
  • Perform additional tasks as assigned to support the office's operational needs.

Qualifications:

  • High School Diploma or equivalent is required; an Associate's degree is preferred.
  • A minimum of four years of relevant experience, preferably within a school district.
  • Proficiency in word processing, spreadsheet management, and file organization.
  • Strong organizational, communication, and customer service skills are essential.
  • Ability to interact effectively with all levels of personnel and the public.