Financial Operations Specialist

2 weeks ago


Lynchburg, United States City of Lynchburg, VA Full time
Salary: $41, $48,880.00 Annually

Location: Lynchburg, VA

Job Type: Full-time

Job Number: 03259

Department: Police

Division: Police Administration

Description

The City of Lynchburg is seeking a dedicated and detail-oriented Financial Professional I to join our dynamic team within the Police Department. This role is essential in maintaining the integrity and compliance of our financial operations, including budget management, payroll processing, and financial reporting. The successful candidate will be responsible for various financial tasks, including accounts payable, payroll duties, grant management, and budget preparation.

Key Responsibilities
  • Assist in the preparation of monthly financial reports and analyze operational expenditure data.
  • Collaborate with the Administrative Manager to develop budget projections and operational strategies.
  • Conduct thorough reconciliations and audits of financial records to support monthly and annual reporting.
  • Prepare Expenditure/Appropriation Transfers as needed.
  • Work closely with the Administrative Manager to draft and oversee proposed budgets.
  • Identify appropriate G/L accounting codes for expenditures across various budgets and grants.
  • Research and prepare vendor payment requests for multiple budget categories.
  • Coordinate with the Administrative Manager and Equipment & Supply Coordinator to manage purchase orders in compliance with financial procedures.
  • Act as a liaison with internal departments, vendors, and external organizations to resolve financial inquiries.
  • Assist in the monthly and quarterly billing processes for external agencies.
  • Review service contracts to ensure operational compliance.
  • Maintain accurate records for agreements, contracts, and grants.
  • Serve as the Petty Cash Custodian.
  • Process bi-weekly payroll, ensuring compliance with departmental policies.
  • Advise employees on internal procedures and appropriate expenditure practices.
  • Manage Fixed Asset Reporting for internal controls and collaborate with Finance for annual reconciliations.
  • Support the Administrative Manager during State and Federal grant audits to ensure accurate financial reporting.
  • Demonstrate flexibility by performing related duties as required.

Additional Functions
  • Cross-train to perform essential duties of other financial roles as needed.
  • May be required to assist in various operational tasks during emergencies.
  • Willingness to work outside of standard hours when necessary.
  • Other duties may be assigned to support service delivery to the community.

Supervisory Responsibilities
This position does not have supervisory responsibilities.

Minimum Education and Experience Required
To be successful in this role, candidates must possess the following qualifications:
  • An Associate's degree in Accounting or Business Management, or 5 years of relevant administrative or budget experience.
  • Intermediate proficiency in Excel and experience with financial software.

The City of Lynchburg offers a comprehensive benefits package designed to attract and retain talented employees, including medical, dental, and vision coverage, retirement options, life insurance, and paid time off. Further details on benefits can be provided upon request.

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