Administrative Coordinator for the Physical Sciences Directorate

7 days ago


Oak Ridge, Tennessee, United States Oak Ridge National Laboratory Full time
About the Role:

The Administrative Assistant will provide crucial support within the Physical Sciences Directorate at the Oak Ridge National Laboratory. This role offers the opportunity to contribute to cutting-edge research and collaborate with a dynamic team.

Main Responsibilities:
  • Ensure the continuity of administrative duties and various other roles during times of increased demand.
  • Create and maintain a professional office atmosphere, extending courteous reception to visitors and managing intricate calendars.
  • Coordinate visits, including travel arrangements and site access, while skillfully prioritizing scheduling demands.
  • Collaborate on manager-related tasks such as recruitment, hiring, and onboarding, including interview scheduling and site access management.
  • Handle domestic and international travel requisitions, encompassing reservations, conference registrations, transportation, and expense settlement.
  • Facilitate event planning and coordination, meticulously managing all logistical details.
  • Prepare, review, and craft diverse written materials, maintaining a high standard of quality.
  • Generate requisitions and purchase orders following ORNL guidelines, contributing to smooth operations.
  • Oversee acquisitions and subcontracts, ensuring efficient procurement processes.
  • Uphold adherence to office procedures and guidelines, ensuring consistent compliance across all activities.
  • Offer support to various groups or sections in the absence of the administrative assistant, maintaining continuity in operations.
  • Collaborate closely with other administrative support staff, assisting as necessary with designated support duties.
  • Actively participate in and support special projects and assignments as required.
  • Handle sensitive and personally identifiable information discreetly, adhering to established procedures to maintain data security.


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