Administrative Coordinator for the Physical Sciences Directorate

2 weeks ago


Oak Ridge, Tennessee, United States Oak Ridge National Laboratory Full time
About the Role:

The Administrative Assistant will provide crucial support within the Physical Sciences Directorate at the Oak Ridge National Laboratory. This role offers the opportunity to contribute to cutting-edge research and collaborate with a dynamic team.

Main Responsibilities:
  • Ensure the continuity of administrative duties and various other roles during times of increased demand.
  • Create and maintain a professional office atmosphere, extending courteous reception to visitors and managing intricate calendars.
  • Coordinate visits, including travel arrangements and site access, while skillfully prioritizing scheduling demands.
  • Collaborate on manager-related tasks such as recruitment, hiring, and onboarding, including interview scheduling and site access management.
  • Handle domestic and international travel requisitions, encompassing reservations, conference registrations, transportation, and expense settlement.
  • Facilitate event planning and coordination, meticulously managing all logistical details.
  • Prepare, review, and craft diverse written materials, maintaining a high standard of quality.
  • Generate requisitions and purchase orders following ORNL guidelines, contributing to smooth operations.
  • Oversee acquisitions and subcontracts, ensuring efficient procurement processes.
  • Uphold adherence to office procedures and guidelines, ensuring consistent compliance across all activities.
  • Offer support to various groups or sections in the absence of the administrative assistant, maintaining continuity in operations.
  • Collaborate closely with other administrative support staff, assisting as necessary with designated support duties.
  • Actively participate in and support special projects and assignments as required.
  • Handle sensitive and personally identifiable information discreetly, adhering to established procedures to maintain data security.


  • Oak Ridge, Tennessee, United States Oak Ridge National Laboratory Full time

    Job Summary:The Infrastructure Lead position in the Fusion and Fission Energy and Science Directorate (FFESD) is responsible for coordinating infrastructure, space, and facilities within the directorate. This role provides leadership and oversight on all major infrastructure, space, facility, and equipment projects conducted.This position supports the FFESD...


  • Oak Ridge, Tennessee, United States Oak Ridge National Laboratory Full time

    Job Title: Director of PartnershipsJoin Oak Ridge National Laboratory (ORNL) as a Director of Partnerships and lead the development of strategic partnerships that drive high-impact external engagements and advance the Lab's Science and Technology (S&T) strategy.About the RoleThe Director of Partnerships will provide vision, leadership, and supervision of...


  • Oak Ridge, Tennessee, United States Oak Ridge National Laboratory Full time

    Job SummaryWe are seeking a highly experienced and strategic leader to serve as the Director of Partnerships and Technology Transfer at Oak Ridge National Laboratory. The successful candidate will provide vision, leadership, and supervision of partnerships with ORNL and associated key elements that further ORNL's science and technology objectives.Key...


  • Oak Ridge, Tennessee, United States Edgewater Federal Solutions Full time

    Job Summary:We are seeking a skilled Windows System Administrator to join our team at Edgewater Federal Solutions. As a key member of our IT team, you will be responsible for installing, configuring, maintaining, and monitoring Windows-based computer systems.Responsibilities:Install, configure, and maintain Windows-based computer systemsPerform vulnerability...

  • Activity Coordinator

    3 weeks ago


    Oak Ridge, Tennessee, United States Alexander Guest House Full time

    Job Summary:The Activity Coordinator will assist in the planning, development, and implementation of activity programs to ensure the spiritual development, emotional, recreational, and social needs of residents are met. This role requires a caring and compassionate individual who can work with residents, staff, and volunteers to create a positive and...


  • Oak Ridge, Tennessee, United States XCEL Engineering Inc Full time

    Job OverviewXCEL Engineering Inc. is seeking a skilled Windchill Systems Administrator to support our team of talented engineers. The successful candidate will be responsible for installing, configuring, customizing, maintaining, and upgrading PTC Windchill products. Additionally, they will provide technical support, server management, network, and database...


  • Oak Ridge, Tennessee, United States Select Physical Therapy Full time

    OverviewWe are seeking a highly skilled and patient-focused Patient Service Specialist to join our team at Select Physical Therapy in Oak Ridge, TN. As a key member of our front desk team, you will play a vital role in ensuring that our patients receive exceptional care and service from the moment they arrive at our center.ResponsibilitiesGreet and register...


  • Oak Ridge, Tennessee, United States Oak Ridge National Laboratory Full time

    Job OpportunityThe Glenn T. Seaborg Institute at Oak Ridge National Laboratory is seeking a highly motivated and talented Postdoctoral Research Associate to join our team. As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has a rich history of solving the nation's biggest problems. Our vision for diversity, equity, inclusion,...


  • Oak Ridge, Tennessee, United States Teledyne Technologies Full time

    Job SummaryWe are seeking a highly skilled Administrative Support Specialist to join our team at Teledyne Technologies. This role will provide administrative support to our executives and managers, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to executives and managers, including preparing correspondence,...


  • Oak Ridge, Tennessee, United States Raytek Federal Corporation Full time

    Project Management SpecialistRayTek Federal Corporation is seeking a highly skilled Project Management Specialist to join our team at the National Security Sciences Directorate within the Oak Ridge National Laboratory.This is a challenging opportunity for a professional with a strong background in project management to lead and manage projects from...


  • Oak Ridge, Tennessee, United States Covenant Health Full time

    Job SummaryWe are seeking an experienced and skilled Administrative Supervisor to join our team at Methodist Medical Center of Oak Ridge. As a key member of our nursing administration team, you will be responsible for providing leadership and direction to our nursing staff, ensuring the delivery of high-quality patient care and promoting a positive work...


  • Oak Ridge, Tennessee, United States Covenant Health Full time

    Job Summary:As an Administrative Supervisor with Covenant Health, you will be responsible for overseeing the daily operations of our nursing administration department. This role requires strong leadership and communication skills, as well as the ability to work effectively in a fast-paced environment.Key Responsibilities:Supervise and direct the activities...


  • Oak Ridge, Tennessee, United States Oak Ridge National Laboratory Full time

    Job Summary:We are seeking a highly skilled Linux Systems Engineer to join our team at Oak Ridge National Laboratory. The successful candidate will play a crucial role in managing and supporting Linux servers and large storage systems.Main Responsibilities:Manage, configure, and maintain Linux server environments, including Red Hat and Rocky.Monitor and...


  • Oak Ridge, Tennessee, United States Oak Ridge School District Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Oak Ridge School District. The successful candidate will provide administrative support to the principal and other staff members, ensuring the smooth operation of the office. Key Responsibilities: Provide exceptional customer service to...


  • Oak Ridge, Tennessee, United States Edward Jones Full time

    About the RoleWe are seeking a highly skilled and motivated Branch Office Administrator to join our team at Edward Jones. As a key member of our branch team, you will play a critical role in delivering exceptional client service and supporting the financial advisor in achieving their goals.Key ResponsibilitiesDevelop and maintain strong relationships with...


  • Oak Ridge, Tennessee, United States Oak Ridge National Laboratory Full time

    Job Summary:We are seeking an IT Systems Administrator to join our team at Oak Ridge National Laboratory. The successful candidate will be responsible for supporting enterprise-level systems and applications, infrastructure monitoring, and future-proofing solutions.Key Responsibilities:Document team processes and maintain a living knowledge base.Monitor...


  • Oak Ridge, Tennessee, United States Northwind Group Full time

    Job Summary: We are seeking a highly organized and detail-oriented Secretary III to provide administrative support to the OSO at the Oak Ridge National Lab.Key Responsibilities:Provide administrative support to the OSO by preparing letters, memos, proposals, OSO procedures, work practices, assessments, and concurrence page correspondence as directed by OSO...


  • Oak Ridge, Tennessee, United States Diversicare of Oak Ridge Full time

    OverviewWe are seeking a highly skilled and dedicated RN Clinical Educator to join our team at Diversicare of Oak Ridge. As a key member of our clinical education team, you will play a vital role in ensuring our staff receives the training and support they need to deliver exceptional patient care.Our company values trust, respect, customer focus, compassion,...


  • Oak Ridge, Tennessee, United States Helen Ross McNabb Center Full time

    Oak Ridge Healthlink Care CoordinatorJob Summary:The Oak Ridge Healthlink Care Coordinator is a vital member of our team, responsible for providing comprehensive care coordination services to individuals and families in need. This role requires a strong understanding of behavioral health principles and a passion for empowering individuals to achieve their...


  • Oak Ridge, Tennessee, United States Oak Ridge National Laboratory Full time

    Job SummaryWe are seeking a highly skilled Nuclear Materials Accountability Engineer to join our team at Oak Ridge National Laboratory. As a key member of our Radioisotope Science and Technology Division, you will play a critical role in managing accountable nuclear material transactions and material balance areas.Key ResponsibilitiesServe as an alternate...