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Administrative Support Specialist

1 month ago

Jersey City, New Jersey, United States Grenadier Realty Corp. Full time
Job Overview

As an Administrative Assistant at Grenadier Realty Corp., you will provide high-level administrative support to the Property Management department. This role is ideal for a detail-oriented and organized individual who can multitask and prioritize tasks effectively.

Key Responsibilities
  • Provide administrative support to the Property Management team, including creating resident packages, managing tenant data, and handling correspondence.
  • Assist with tenant administrative needs, such as creating new resident packages, triaging calls and emails, and adjusting sensitive tenant data.
  • Support the Property Management team with tasks such as photocopying, faxing, scanning, and file administration.
  • Use various software packages and visual aids to produce accurate documents, presentation materials, charts, and graphics.
  • Greet visitors, screen incoming calls, schedule appointments, maintain calendar, and play an active role in organizing and prioritizing activities.
Requirements
  • Previous office experience preferred.
  • Experience with Microsoft Office programs (Outlook, Word, Excel, Access, PowerPoint).
  • Strong work ethic, positive attitude, and good judgment.
  • Desire to work as part of a team with a strong focus on tenant needs.
  • Excellent communication and listening abilities.
  • Organizational skills.
  • Ability to exercise discretion and maintain confidentiality.
  • Analytical and detail-oriented.
  • Ability to handle multiple tasks/assignments.
  • Punctual attendance.