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Fleet Management Officer

2 months ago

Oregon, Illinois, United States Ministry of Health Full time

Position Title: Fleet Management Officer

Overview: The Ministry of Health is seeking qualified individuals to take on the role of Fleet Management Officer. This position is crucial in ensuring the smooth operation of the transport system within the Ministry.

Role Objective: Reporting directly to the Transport Manager, the Fleet Management Officer will oversee the accurate documentation of vehicles and the efficient management of the transport network.

Key Responsibilities:

  • Administrative Duties: Develop and implement a personalized work strategy.
  • Vehicle Inventory Management: Maintain a digital inventory of all vehicles associated with the Ministry, detailing essential identification features such as license number, fleet number, make, model, color, load capacity, engine and chassis numbers, fuel type, acquisition date, purchase cost, and included accessories.
  • Vehicle Commissioning: Ensure new vehicles are commissioned in accordance with relevant policies and guidelines.
  • Insurance Management: Prepare necessary documentation for insurance renewals.
  • Vehicle Inspections: Conduct regular inspections to assess vehicle condition and recommend replacements when necessary.
  • Service Coordination: Research and identify authorized service centers for vehicle maintenance and repairs, providing recommendations to the Transport Manager.
  • Accident Investigations: Carry out investigations into incidents involving Ministry vehicles, ensuring compliance with established procedures.
  • Board of Survey Recommendations: Suggest inspections for vehicles deemed unserviceable and facilitate the transfer of condemned vehicles.
  • Preventative Maintenance: Implement a proactive maintenance schedule for all vehicles.
  • Service and Repair Oversight: Ensure vehicles are serviced according to maintenance protocols.
  • Roadworthiness Assurance: Confirm that all vehicles are operational and safe for use.
  • Inspection Coordination: Ensure pre and post inspections are conducted as required.
  • Tax Administration Transactions: Manage all vehicle-related transactions with the relevant tax authorities.
  • Fuel Management: Oversee the Advance Card System and manage fuel requests for official vehicle use.
  • Vehicle Dispatch Coordination: Organize and manage vehicle requests efficiently.
  • Driver Training: Coordinate training sessions for Ministry drivers to enhance their skills.
  • Reporting: Prepare comprehensive reports on activities and performance metrics.
  • Additional Duties: Perform other related tasks as assigned.

Qualifications:

Candidates should possess a First Degree in Business Management, Logistics, or Supply Chain Management with a minimum of three years of experience in fleet management. Alternatively, an Associate Degree/Diploma in a related field with at least five years of relevant experience will be considered.

The Ministry of Health appreciates the interest of all applicants; however, only those selected for further consideration will be contacted.