Administrative Coordinator

1 month ago

Savage, Minnesota, United States Signature Woodworking Full time
Administrative Assistant Opportunity

We are seeking a highly organized and efficient Administrative Assistant to join our team at Signature Woodworking. As a key member of our office team, you will be responsible for managing a variety of administrative tasks to ensure smooth and efficient operations within our office.

Key Responsibilities:
  • Answer phones and greet visitors in a professional and welcoming manner.
  • Schedule appointments and maintain calendars to ensure seamless communication and coordination.
  • Prepare and distribute communications, including memos, emails, invoices, and reports, to ensure timely and effective information sharing.
  • Develop and maintain accurate and up-to-date filing systems, both electronic and physical, to ensure easy access to important documents.
  • Assist with accounts receivable and payable, including invoice preparation and processing payments, to ensure timely and accurate financial management.
  • Conduct remote bank deposits and manage routine financial transactions to ensure secure and efficient financial operations.
  • Order and manage office supplies, and handle receiving duties, to ensure a well-stocked and organized office environment.
  • Assist in mail sorting and distribution to ensure timely and efficient communication.
  • Perform basic cleaning and maintenance duties to maintain a professional and tidy office environment.
Requirements:
  • Proven experience as an office manager or similar administrative role, with a strong track record of organizational and time management skills.
  • Proficiency in Microsoft Office and familiarity with accounting software, specifically QuickBooks Online, to ensure seamless integration and efficient financial management.
  • Excellent communication and interpersonal skills, with a strong proficiency in written communication, to ensure effective information sharing and collaboration.
  • Ability to manage multiple tasks in a fast-paced environment, with a strong focus on prioritization and time management.
Benefits:
  • Health Insurance: We offer comprehensive coverage to you and your family for all your medical needs.
  • 401(k) with 3% Employer Match: We're invested in your future, matching your contributions to help secure your financial well-being.
  • 4-day work weeks: Enjoy a better work-life balance with a 4-day work week, still working 40 hours.
  • Paid Holidays & PTO: Enjoy well-deserved breaks to relax and rejuvenate, ensuring a healthy work-life balance.

We're committed to creating a diverse and inclusive environment, where you can thrive professionally and personally. Join us and take the next step in your career with a company that values your contributions and is devoted to your growth and well-being.

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