Executive Assistant

2 weeks ago

Savage, United States Robert Half Full time
Job DescriptionJob Description

This position will manage administrative operations and provide strategic executive support to our client’s President and executive leadership team. This high-impact role will be responsible for ensuring the seamless execution of critical initiatives and high-priority tasks while overseeing administrative functions such as managing processes, resources, and staff to align with the company’s objectives. This role goes beyond typical administrative functions and requires a professional with a proactive mindset who can act as a thought partner, drive critical initiatives, and streamline executive-level processes.


Key Responsibilities:

  • Act as a strategic partner to the president and executive team, proactively managing high-priority initiatives and ensuring timely oversight, completion, and alignment with company objectives.
  • Coordinate executive-level meetings, events, and logistics, ensuring smooth execution.
  • Prepare agendas, take and distribute meeting notes, and follow up on action items to ensure effective follow-through.
  • Lead and coordinate various special projects, tracking progress, liaising with stakeholders, and ensuring that objectives are met within deadlines.
  • Collaborate with leadership on company-wide programs.
  • Identify and implement process improvements across executive workflows, proactively suggesting systems or tools that enhance productivity.
  • Oversee office operations, ensuring efficient workflows and alignment with strategic priorities.
  • Lead and supervise administrative staff, fostering collaboration across departments and managing resources to support various company initiatives.
  • Maintain a productive and cost-effective office environment, implementing administrative processes for optimal operations.
  • Organize and manage logistics for internal events, company conferences, and client meetings, aligning all initiatives with organizational goals.
  • Gather, analyze, and prepare reports and presentations as required by executives to aid in decision-making.
  • Draft, review, and edit communications for internal and external audiences, ensuring alignment with executive priorities and company values.
  • Exercise discretion and professionalism in handling sensitive, confidential matters.



  • Bachelor's degree in Business, Communications, or a related field.
  • Minimum of 5 years in a similar executive support role, with a track record of supporting C-suite executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), experience with DocuSign and SharePoint strongly preferred.
  • Demonstrated ability to drive complex projects with attention to detail, from conception through execution.
  • Outstanding verbal and written communication skills, with an ability to craft polished, professional correspondence and presentations.
  • Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
  • High level of integrity and discretion in handling sensitive and confidential information.
  • Ability to pivot quickly, handle last-minute changes, and remain calm under pressure.


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