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Executive Assistant

2 months ago

Houston, Texas, United States Aramco Full time

Job Summary

This position provides high-level administrative and analytical support, as well as skilled secretarial services, at the Department Head or equivalent level. The successful candidate will work closely with Aramco management to plan, organize, and provide logistical support for events, meetings, and seminars within timelines and budget.

Key Responsibilities

  • Perform highly skilled and confidential administrative functions requiring a strong working knowledge of Aramco policies, financial and budgeting practices, corporate information systems, and departmental procedures.
  • Prepare regular and ad hoc reports as requested by the assigned work director that require the selection, accumulation, and compilation of data, records, and other information from multiple sources. Review a wide variety of reports for accuracy and proper format, ensuring corrections are implemented.
  • Utilize SAP to input or retrieve data for regular reporting or for specific Management requests. Maintain a strong working knowledge of SAP Financial, Contracting, or other modules.
  • Develop and maintain hard copy and electronic filing systems, in accordance with company retention policies, to organize data and records and ensure accurate, timely retrieval.
  • Relieve the Department Manager and other professional personnel of administrative duties and maintain status of various divisional projects, special assignments, and overall objectives.
  • Provide secretarial and other support services, including timekeeping, scheduling meetings, maintaining appointment calendars, and responding to inquiries, as directed.
  • Perform other related duties as assigned.

Requirements

  • High school diploma or GED equivalent. Business school or post-high school education preferred. CPS designation ideal, but not required.
  • Eight (8) years of progressively more responsible experience in administrative assistant or high-level secretarial functions.
  • Ability to communicate and comprehend accurately, clearly, and concisely in English at a level required to perform the job as outlined.
  • Excellent word processing skills. Knowledgeable and hands-on experience using Microsoft Excel, Access, and PowerPoint.
  • Tact, discretion, and good judgment.
  • Good work habits, a strong work ethic, and ability to adhere to company work hours, policies, and standard business etiquette.
  • Previous Aramco experience.