Compliance and Financial Management Professional

1 week ago

San Diego, California, United States Jewish Family Service Full time
Job Summary

We are seeking a highly skilled Grant Compliance and Accounting Specialist to join our team at Jewish Family Service of San Diego. This role will play a critical part in ensuring the organization's compliance with government contracts and grants.

About the Role

The Grant Compliance and Accounting Specialist will be responsible for managing compliance-related oversight for government contracts and grants totaling $50 million plus annually. This includes providing analysis, post-award services, and oversight to ensure compliance with OMB Uniform Guidance and grant-specific requirements.

Key Responsibilities
  • Grant Compliance
    • Review, analyze, and maintain award agreements to understand program requirements, expense requirements, conditions, restrictions, reporting requirements, and deliverables.
    • Ensure compliance with the rules and regulations administered by the grantor, assist in all audits, including the preparation of required schedules.
    • Develop and maintain a compliance monitoring system that includes executing a compliance audit schedule, analysis of compliance monitoring reports, and staff training needs.
    • Develop and modify policies/procedures/systems in accordance with government regulations and organizational needs and objectives.
    • Assist in preparations for external monitoring visits, reviews, and audits, and cross-site evaluations and participate as appropriate.
    • Establish and maintain electronic and hard copy files for each grant-funded project to be used for tracking and reporting purposes.
    • Participate in post-award informational meetings to support the contract compliance deliverables and attend external funder workshops, as needed.
    • Identify areas of non-compliance and be responsible for follow-up on internal file audit deficiency corrections.
    • Conduct routine compliance reviews of grant programs.
    • Coordinate across departments - Finance, Business Services, and SDRRN Migrant Shelter Services to ensure contract compliance requirements are met.
  • Accounting
    • Work closely with the accounting and program teams to track grant management and reporting, including monitoring funding and budget planning.
    • Ensure that direct costs charged to grants and contracts are available and allowable under sponsor guidelines and Uniform Guidance, when applicable.
    • Perform ongoing data collection and maintenance to support compliance monitoring, auditing, and reporting activities.
    • Prepare and/or review information and reports for internal and external stakeholders.
  • Procurement
    • Work closely with the procurement team on contract-related purchasing.
    • Review all procurement activity to ensure federal requirements for procurement meet the threshold of 2 C.F.R. Part 200 for contract compliance.
    • Review procurement bids and purchases to ensure they meet contract requirements.
    • Participate in evaluation and selection of contractors/subrecipients.
    • Interface with stakeholders/user departments to provide sound advice and recommendations regarding procurement actions.
  • Monitor Subawards
    • Ensure subrecipient monitoring procedures are compliant with federal and other applicable regulations and are consistent with sound business practices.
    • Monitor subrecipient compliance with federal regulations and the requirements of their subrecipient agreements through site visits, audits, and other mechanisms applicable to subrecipient monitoring.
    • Provide guidance in interpreting and executing applicable regulations and subrecipient award terms and conditions.
    • Perform other duties as assigned.
Requirements
  • Bachelor's degree required, preferably in accounting or a closely related field.
  • 5+ years' experience in federal grant management, including invoicing, procurement, and subrecipient monitoring.
  • Experience with 2 C.F.R. Part 200 requirements for federal awards to non-federal entities.
  • Ability to create and interpret financial reports and program data.
  • Excellent written and verbal communication and interpersonal skills.
  • Strong analytical, organizational, and time management skills.
  • Ability to work well in a team environment and across functions/departments.
  • Effective project management techniques.
  • Experience with coordinating and providing training opportunities.
  • Ability to multitask and prioritize work.
  • Strong judgment and decision-making skills.
  • Advanced in Excel and proficient in Word and Outlook.
  • Valid CA driver's license.
  • Reliable transportation to multiple worksites.
About Jewish Family Service of San Diego

Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community.

We believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success.

Come work at JFS and be our partner in Moving Forward Together.

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