Administrative Support Specialist

3 days ago


Rockford, Illinois, United States Hughes Resources Full time
Job Title

Administrative Support Specialist - Finance

About the Position

We are seeking a highly motivated and detail-oriented Administrative Support Specialist to join our team at Hughes Resources in Rockford, Illinois. The successful candidate will provide exceptional support to the accounting department and operations.

Main Responsibilities:
  • Answer phone calls, transfer calls, take messages, screen calls, and handle vendor A/P calls efficiently
  • Receive, sort, and deliver mail with high attention to detail
  • Balance the cash drawer, prepare bank deposits, run daily reports, and complete worksheets for QuickBooks daily
  • Maintain office/sales floor supplies to ensure a smooth operation
  • Assist on the sales floor by responding to customer inquiries and helping customers with questions
  • Organize files, perform basic filing and recordkeeping, faxing, scanning, and making copies as needed
  • Process invoices timely and accurately
  • Reconcile vendor statements, resolve payment discrepancies, bank statements, and credit card statements with precision
  • Schedule checks/ACH payments and ensure timely receipt of outstanding credit payments
  • Create, manage, and produce financial records that track cash flow and payments to vendors and suppliers
  • Maintain accurate vendor records and communications
  • Prepare and review financial documents thoroughly
  • Manage general-ledger data entry with accuracy and efficiency
  • Support the Director of Finance/Operations effectively
Requirements and Qualifications:
  • High school diploma or equivalent required
  • QuickBooks knowledge essential
  • Prior customer service experience preferred
  • Strong multi-tasking skills beneficial in this role
  • Outstanding written and verbal communication skills
  • Attention to detail critical
  • Effective time management skills
  • Basic computer skills, including proficiency in Microsoft Word and Excel
  • Basic math skills necessary
Compensation and Benefits:
  • Starting hourly rate: $22/hour, based on industry standards and location
  • Comprehensive health insurance package
  • 401(k) program with company match
  • Paid weekly, via direct deposit
  • Generous paid time off policy
  • Ongoing paid training and professional development opportunities
Working Hours and Schedule:

A standard Monday-Friday schedule from 9:00am-6:00pm, with occasional Saturday work during peak periods and Christmas Eve until 2:00pm.



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