Administrative Coordinator for General Counsel Support

6 days ago


Rockford, Illinois, United States FurstStaffing Full time
Job Description

The Administrative Coordinator for General Counsel Support provides vital administrative assistance to the General Counsel, including preparation of documents, record management, financial record keeping, and property records maintenance.

Key Responsibilities:
  • Draft and proof legal documents such as leases, affidavits, and other necessary papers upon request.
  • Update, format, and maintain various documents and booklets, including Human Resources materials.
  • Assist with annual compliance audits and Board meetings.
  • Prepare Secretary of State Annual Reports for multiple offices.
  • Maintain listings for archived legal documents and request EIN numbers for legal entities as needed.
  • Have knowledge of Illinois and Federal e-filing procedures.
  • Provide general office support, including preparing and tracking FedEx deliveries, ordering office supplies, and notarizing documents for offices in the administration building.
  • Offer backup coverage for other Office administrative support staff when needed.
Requirements:
  • Bachelor's degree or paralegal certificate preferred, with a minimum of three years of related work experience.
  • Highly organized, detail-oriented, and strong communication skills are essential.
  • Able to work independently and as part of a team, prioritizing multiple tasks efficiently.
  • Proficient in Microsoft Office and QuickBooks, with the ability to learn software applications.
  • Prior experience as a practicing Catholic in good standing is preferred.
Compensation and Benefits:

This role offers a competitive salary range of $45,000 - $60,000 per year, commensurate with experience. Additionally, this position includes access to comprehensive benefits packages, including health insurance, retirement plans, and paid time off.



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