Administrative Services Manager
4 weeks ago
SourcePro Search is seeking an experienced Administrative Services Manager to lead the day-to-day operations of our Washington, DC office. This is a fully on-site position that requires strong leadership and organizational skills.
Key Responsibilities- Manage the overall operations of the DC office, including business services employees, office services, and facilities.
- Partner with firm-wide HR on recruitment and onboarding of business services employees, associates, and lawyers.
- Direct supervision of DC office administrative employees, including legal secretaries, facilities, office services, and reception.
- Manage performance management, evaluation, and compensation process for DC office administrative employees.
- Coordinate office moves, space planning, relocation, construction, and renovation projects.
- Manage mail/supply operation and ensure adequate coverage at all times.
- Manage relationship with on-site vendors.
- Partner with HR in recruitment and onboarding process for all DC office administrative positions.
- Make recommendations for staffing, including assignments to lawyers and business services employees.
- Monitor administrative employee attendance, vacations, and other absences from the office.
- Manage coverage for attorneys in absence of business services employees.
- Manage workflow and ensure timekeeper needs are met.
- Assign office space to new employees, including lawyers, paralegals, and business services employees.
- Work with building management on day-to-day facilities issues.
- Arrange for repairs and maintenance of office space.
- Coordinate in-house office moves.
- Coordinate disaster and emergency preparedness activities for DC office.
- Manage special functions and social events for DC Office lawyers and business services employees.
- Assist with special projects as assigned.
- Recent law firm experience as an office administrator, office manager, or in an equivalent management position in a professional services environment preferred.
- College degree required.
- Excellent oral and written communication skills required.
- Excellent analytical and sound decision-making skills required.
- Experience managing people and teams.
- Experience with budgeting and inventory management.
- Must be client-service oriented with excellent interpersonal skills.
- Strong organizational skills, ability to prioritize and work independently.
- Working knowledge of PC computer technology, including Windows and Microsoft Office Suite.
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