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Executive Administrative Coordinator

2 months ago

Chicago, Illinois, United States Allergan Full time

Company Overview

Allergan is dedicated to discovering and delivering innovative healthcare solutions that address significant health challenges today and in the future. Our commitment is to make a meaningful difference in the lives of individuals across various therapeutic areas, including immunology, oncology, neuroscience, and eye care, as well as through our Allergan Aesthetics portfolio. For further details about Allergan, please visit our website.

Position Overview

The Executive Administrative Coordinator will be engaged to fulfill administrative requests from the Executive Leadership Team at the highest level, as well as undertake both long-term and short-term assignments throughout the organization. The ideal candidate must demonstrate adaptability to diverse leadership styles and be prepared to step in for other administrative professionals during their absences.

Key Responsibilities:

  • Provide comprehensive administrative support to the Executive Leadership Team, including high-ranking executives and department heads.
  • Efficiently manage calendars, proactively resolve scheduling conflicts, and exercise independent judgment.
  • Ensure compliance with corporate policies and procedures, including those related to purchasing, security, and privacy.
  • Handle sensitive information with discretion and professionalism.
  • Coordinate departmental files and maintain organization in accordance with regulatory requirements.
  • Assist in the onboarding process for new employees and facilitate office setups.
  • Collaborate with the STAR Program Supervisor on training and mentorship initiatives for administrative staff.

Qualifications:

  • High school diploma required; some college education preferred.
  • Minimum of 3 years of prior experience in an administrative role supporting executives, preferably within the pharmaceutical industry.
  • Proficient in Microsoft Office Suite and other relevant business software.
  • Possess a proactive attitude and the ability to learn quickly.

Additional Information:

Allergan is an equal opportunity employer, committed to fostering a diverse and inclusive workplace. We value the contributions of all individuals and encourage applications from qualified candidates without regard to race, color, religion, national origin, age, sex, disability, or any other legally protected status.