Administrative Support Specialist

4 weeks ago

MO United States MSCCN Full time

Job Summary

We are seeking a highly skilled and experienced Executive Support Professional to join our team at MSCCN. As an Executive Support Professional, you will provide administrative support to Senior Management, handling confidential and sensitive information, correspondence, and reports.

Key Responsibilities

  • Provide skilled, efficient clerical and administrative support to Senior Management.
  • Routinely handle confidential and sensitive information, correspondence, and reports.
  • Compose correspondence and reports requiring independent judgment.
  • Receive visitors, answer telephone calls, and schedule business appointments on a regular basis.
  • Responsible for maintaining schedules for Senior Management.
  • May assist with department activities such as conference calls, staff meetings, project calendars, etc.
  • May also plan and coordinate all aspects of both on-site and off-site meetings.
  • Day to day, you will answer, screen, and direct customer, vendor, and/or field personnel inquiries received by mail, phone, or in person.
  • Resolve routine to complex situations identifying sensitive matters and notifying appropriate officers, as necessary.
  • Provide administrative support to Executives and their reporting managers, including preparing correspondence, photocopying, faxing, preparation and distribution of documents and other materials, filing, sorting Executive's mail, ensuring the printer is operational, and requesting maintenance when needed, etc.
  • Contact key individuals inside and outside the Company to obtain or relay important information on a variety of issues.
  • Prepare, proofread, verify, and assemble information for reports and compose correspondence to include PowerPoint slides, handouts, and presentation materials for various meetings/conferences.
  • Maintain confidential/sensitive files.
  • Coordinate meetings, including scheduling, booking rooms, ordering food if required, and setting up the room.
  • Assist in the preparation of materials for meetings, including obtaining information from various sources, compiling an agenda, assembling meeting documentation, recording meeting minutes, and following up on action items after the meeting.
  • Coordinate travel arrangements, hotel reservations, meals, and various other aspects for travel.
  • Act as primary backup for the department, performing various clerical duties and cross-training on an ongoing basis.
  • Prepare expense reports for Executives, including compiling and maintaining supporting documents.
  • Coordinate on-boarding and off-boarding of employees, including seating, access, and credit card if applicable.

Requirements

  • High School Diploma or equivalent.
  • Five years of administrative experience in an office environment, or equivalent combination of education and work experience, with a minimum of one year supporting a second-level manager.
  • Intermediate knowledge of Microsoft Word and Excel, and PowerPoint.
  • Demonstrated organizational and planning abilities; ability to handle multiple tasks and projects, managing details accurately and completely.
  • Typing at a minimum of 40 w.p.m.
  • Effective oral, written, and interpersonal communications skills.

About MSCCN

MSCCN is a company that provides help and inspires confidence in our clients and communities everywhere. We have been true to that purpose since our founding in 1955. We are a people company first and a tax company second. People who join MSCCN say it feels like being part of something bigger. A place with an amazing and storied history, but with a strong and urgent focus on the future.

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