Housing Intake and Administration Coordinator

4 weeks ago


Boston, Massachusetts, United States Bridge Over Troubled Water Full time
Job Summary

The Housing Intake and Administration Coordinator plays a vital role in the success of our Rapid Re-Housing program. This position is responsible for overseeing the intake process, managing pre-placement tasks, and ensuring accurate and timely data entry. The ideal candidate will have excellent organizational and communication skills, with the ability to work collaboratively with the data and quality team, program director, and case managers.

Key Responsibilities
  • Conduct young adult intake processes, entering information into the ETO system.
  • Perform HUD assessments, including entrance, quarterly, annual, and exit assessments.
  • Complete recertification for young adults in the Rapid Re-Housing program.
  • Manage pre-placement tasks, including maintaining pre-placement lists.
  • Work with case managers and housing teams to ensure smooth pre-placement processes and timely housing assignments.
  • Maintain accurate records and tracking sheets for young adult balances, landlord information, and housing placements.
  • Update and audit young adult charts in ETO on a monthly basis.
  • Notify case managers when young adult records or notes are incomplete or missing.
Requirements
  • 2-4 years of experience working with vulnerable youth ages 18-24.
  • Minimum 2 years of experience in housing services, case management, or administrative roles in nonprofit or governmental settings.
  • Valid driver's license required and continuous clean driver's record.
  • Bachelor's degree is preferable but not required.
Benefits
  • Paid time off (sick time, vacation time, personal time) as well as 13 paid holidays and a birthday holiday.
  • Health, dental, and vision insurance.
  • 401(K) with 3% matching of contributions after one year of employment.
  • Employer-sponsored flexible spending accounts, commuter pre-tax benefits, employer-paid short-term disability, long-term disability, and life insurance.

  • Intake Coordinator

    4 weeks ago


    Boston, Massachusetts, United States Gandara Full time

    Job Summary:As an Intake Coordinator at Gandara, you will play a vital role in supporting office management needs, including secretarial duties and clerical responsibilities. This position requires strong organizational skills, attention to detail, and excellent communication abilities.Key Responsibilities:Provide courteous and timely customer service to...


  • Boston, Massachusetts, United States Mass General Brigham Full time

    About UsMassachusetts General Hospital's Home Hospital is a pioneering clinical service that enables patients to receive hospital-level care in the comfort of their own homes. This innovative approach helps patients maximize their time at home while receiving the necessary medical attention.Common conditions treated by Home Hospital include heart failure,...


  • Boston, Massachusetts, United States Metro Housing|Boston Full time

    Job SummaryThe Financial Assistance Administrator will work in the Financial Assistance Department, a homelessness prevention program funded by the Massachusetts Department of Housing and Community Development (DHCD). The primary responsibility of this role is to process applications for assistance with rent arrears, utility arrears, and/or moving costs....


  • Boston, Massachusetts, United States Bay Cove Human Services Full time

    Job Summary: The Documentation & Administrative Coordinator plays a crucial role in supporting the Senior Program Director for Supported Housing. This position involves overseeing program documentation, with a focus on writing assessments, treatment plans, periodic reviews, and progress notes. The Coordinator will also assist and train staff in completing...


  • Boston, Massachusetts, United States Tufts University Full time

    Job SummaryThe Administrative Coordinator will provide advanced administrative support to the Registrars Office, serving as the primary contact for graduates and assisting with degree verifications, licensing, and credentialing. This role requires excellent organizational and interpersonal skills, as well as the ability to handle complex and confidential...


  • Boston, Massachusetts, United States Sigma Full time

    Job Title: Administrative CoordinatorJob Summary:We are seeking an Administrative Coordinator to support our Clinical Trial team at Sigma, Inc. The successful candidate will provide administrative assistance with a focus on contract documents and data management related to clinical trials.Key Responsibilities:Provide administrative support to the Clinical...


  • Boston, Massachusetts, United States V R Della Infotech Inc Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at V R Della Infotech Inc. The successful candidate will provide administrative support to our department, ensuring the smooth day-to-day operation of our office.Key ResponsibilitiesProvide administrative support to the department, including preparing and maintaining...


  • Boston, Massachusetts, United States Snyk Full time

    Snyk is a developer security platform that empowers teams to secure their code, dependencies, containers, and cloud infrastructure. We're seeking an Administrative Assistant to provide essential support to our senior leaders in Boston.The ideal candidate will have 3-5 years of experience in an administrative or executive assistant role, with strong...


  • Boston, Massachusetts, United States PA Consulting Full time

    Job OverviewWe are seeking a highly organized and proactive Administrative Coordinator to provide administrative coordination support to our Design, Engineering & Science team and our Boston and Concord offices.The ideal candidate will possess a high level of commitment to providing quality service, producing quality outputs, and meeting tight...


  • Boston, Massachusetts, United States Howard Hughes Medical Institute Full time

    Job SummaryWe are seeking a highly organized and self-motivated Administrative Coordinator to provide top-notch administrative support to our Investigators and contribute to a warm and welcoming lab environment.Key ResponsibilitiesProvide administrative support to the HHMI Investigator, including calendar management, scheduling, and coordination of complex...


  • Boston, Massachusetts, United States NORTH SUFFOLK COMMUNITY SERVICES INC Full time

    NORTH SUFFOLK COMMUNITY SERVICES INC is seeking a highly skilled Community Support Specialist - Housing and Wellness Coordinator to join our team.The estimated salary for this role is $60,000 - $80,000 per year, depending on experience and qualifications.Job DescriptionAs a Community Support Specialist - Housing and Wellness Coordinator, you will be...


  • Boston, Massachusetts, United States Mass General Brigham Full time

    The Department of Neurosurgery at Mass General Brigham is a renowned program with a strong team of neurosurgeons, faculty, and staff dedicated to providing world-class neurosurgical care.The Staff Assistant, II will provide administrative support to the Director and Associate Director of the Brain Tumor Immunology and Immunotherapy Laboratories. This role...


  • Boston, Massachusetts, United States Pine Street Inn Full time

    Job SummaryPine Street Inn is seeking a skilled Housing Stabilization Specialist to join our team. This role will work closely with clients to provide support and guidance to help them achieve housing stability and independence.Key ResponsibilitiesDevelop and implement individualized service plans to support clients in achieving housing stabilityProvide case...


  • Boston, Massachusetts, United States MASS Full time

    Job Summary:The Executive Administration Coordinator will serve as a key member of the Executive Office team, providing high-level administrative support to the Secretary. This role will involve coordinating meetings, events, and travel arrangements, as well as preparing and reviewing correspondence and reports. The ideal candidate will have excellent...


  • Boston, Massachusetts, United States Oppenheimer & Co. Inc. Full time

    Job OverviewOppenheimer & Co. Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our Private Client Division in Boston, MA.The ideal candidate will provide administrative support, manage calendars, and prepare documents for the department. They will also assist with recruiting and onboarding new hires, track employee...

  • Marketing Coordinator

    4 weeks ago


    Boston, Massachusetts, United States Brown Brothers Harriman Full time

    Marketing Coordinator RoleBrown Brothers Harriman is seeking a Marketing Coordinator to join our team. This role is responsible for providing administrative and project management support to our global marketing team.Key Responsibilities:Support the Managing Director of MarketingBe the key point of contact for work intake and routing to appropriate marketing...


  • Boston, Massachusetts, United States The Hartford Full time

    About the RoleWe're seeking a highly skilled and organized Senior Administrative Assistant to support our Division Executive and Regional Vice Presidents within Middle and Large Commercial (MLC). This role will be responsible for providing exceptional administrative support, handling a wide range of tasks, and ensuring seamless day-to-day operations.Key...


  • Boston, Massachusetts, United States Tufts University Full time

    Job Summary:The Administrative Assistant will provide advanced organizational support and communications for the Office of Faculty Affairs at Tufts University's School of the Museum of Fine Arts (SMFA).Key Responsibilities: Produce, proofread, and edit reports and other complex documents and materials Gather data, conduct research, and produce summaries for...


  • Boston, Massachusetts, United States Dana-Farber Cancer Institute Full time

    About the RoleThis is a mission-critical position that reports to the Practice Manager and works under the guidance of the Lab Services LSC Lead. The successful candidate will be responsible for various administrative tasks and the review of complex patient appointment sets and associated lab work.Key ResponsibilitiesVerify complex appointment sets across...


  • Boston, Massachusetts, United States NORTH SUFFOLK COMMUNITY SERVICES INC Full time

    Job OverviewThe Administrative Coordinator will provide critical support to the Integrated ACCS team, assisting the Program Director in team management by carrying out various duties, including clerical work, record maintenance, and data management.This is a full-time position, 40 hours per week.Key Responsibilities:Manage office supplies and create work...