Financial Operations Coordinator

2 weeks ago

Perrysburg Ohio, United States Maumee Supply Full time

Maumee Supply is a family-owned distributor specializing in plumbing, heating, and industrial supplies, recognized for our comprehensive knowledge and exceptional service in the sector.

We are committed to being Complete, Correct, On-Time, and Knowledgeable.


Our core values guide our actions:

  • Customer-Centric Approach.

We strive to exceed customer expectations by ensuring timely product delivery and enhancing their experience with our services.


  • Empathy.

We prioritize the well-being of our team, our community, and our shared values.


  • Reliability.

We uphold our commitments to foster trust with our clients and colleagues.


  • Enjoyable Work Environment.

While we are dedicated to our work, we also believe in creating a fun atmosphere, engaging in activities like ice cream socials and friendly competitions.


  • Adaptability.

We embrace change as a pathway to growth, continuously seeking innovative methods to enhance our operations.


As a prominent wholesale distributor located in Perrysburg, OH, the Office Financial Operations Coordinator is essential for maintaining the company's financial integrity. This role requires a meticulous individual with strong organizational and analytical capabilities, alongside a solid grasp of accounting principles.

The Financial Operations Coordinator will oversee various financial functions, focusing on financial reporting, accounts payable, accounts receivable, and cash flow management.


Key Responsibilities:

Accounts Payable Management:

  • Facilitate the processing of operational expense payables.
  • Supervise the invoicing process for inventory.
  • Ensure accurate and timely processing of invoices and payments, including oversight of the accounts payable team.
  • Reconcile vendor statements and address discrepancies.
  • Cultivate supplier relationships and negotiate payment terms as needed.

Accounts Receivable Oversight:

  • Record and reconcile daily cash transactions.
  • Manage the invoicing process and ensure prompt collection of receivables.
  • Monitor customer accounts, follow up on overdue payments, and implement collection strategies.
  • Collaborate with sales to resolve customer billing inquiries.
  • Maintain accurate records for tax-exempt customers.

Cash Flow Oversight:

  • Develop and implement cash flow forecasting models to enhance liquidity.
  • Monitor daily cash balances and recommend cash management strategies.
  • Collaborate with financial institutions to manage banking relationships.

Payroll Administration:

  • Compile timesheets and PTO, submitting payroll through an external service.

Compliance and Reporting:

  • Maintain accurate general ledger accounts through postings and daily reconciliations.
  • Ensure adherence to accounting standards, company policies, and relevant regulations.
  • Prepare and file necessary financial reports and tax documents promptly.
  • Assist with internal and external audits as required, liaising with auditors.

Process Enhancement:

  • Uphold accounting and control procedures.
  • Identify opportunities for process improvements within financial functions.
  • Implement best practices to streamline workflows and boost efficiency.

Financial Analysis:

  • Utilize our ERP System (Epicor Eclipse) to prepare and analyze financial data, including income statements and balance sheets.
  • Monitor and report on key financial metrics to provide insights into the company's performance.
  • Collaborate with leadership to develop and manage annual budgets and forecasts.
  • Work with CPA on specific financial calculations and inventory analytics.
  • Assess short-term and long-term cash needs to optimize bank balances.

Qualifications:

  • Bachelor's degree in accounting, finance, or a related discipline.
  • Professional certification (e.g., CPA) is advantageous.
  • Minimum of 5 years of experience in accounting and financial management.
  • Proficient in Microsoft Excel.
  • Demonstrates integrity and confidentiality.
  • In-office position; remote work is not available.
  • Familiarity with Solar Eclipse ERP System is preferred but not required.

Skills:

  • Ability to prioritize time-sensitive tasks effectively.
  • Excellent communication skills and ability to work collaboratively.
  • Detail-oriented with a strong emphasis on accuracy and integrity.

Supervisor:
Doug Williams – President

Salary:
$55,000 to $65,000

The Office Financial Operations Coordinator plays a vital role in ensuring the financial health of the organization, maintaining efficient, accurate financial processes in compliance with applicable standards and regulations.

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