Purchasing Support Specialist

2 weeks ago

Beaverton, Oregon, United States New Home Co Inc. Full time

Company Overview
New Home Co. is a forward-thinking homebuilder dedicated to the design, construction, and sale of innovative and consumer-centric residences in major metropolitan areas across various states. Recognized as the 2019 Builder of the Year by Professional Builder, we have consistently earned accolades for delivering exceptional customer experiences.

Position Title: Assistant Purchasing Agent

FLSA Status: Salary Exempt

Position Summary
This role involves providing assistance to the Director of Purchasing with all direct onsite and option purchasing responsibilities.

Key Responsibilities
Information Management:

  • Support the growth of the division by leading due diligence for new communities.
  • Draft letters of intent and regret.
  • Maintain comprehensive Trade Partner lists, including contact details.
  • Process model upgrade purchase orders and change orders.
  • Keep the model upgrade specification spreadsheet updated as necessary.
  • Create and manage requests for budget change orders.
  • Assist Accounts Payable with invoices as required.
  • Communicate effectively with Site Managers and Trade Partners.
  • Set up projects in the management system.
  • Prepare lot budgets and estimates.
  • Add new subcontracts to the master project.
  • Update subcontracts for pricing adjustments.
  • Issue change orders on direct contracts.
  • Assist with option purchasing tasks.
  • Conduct lot reviews of base and options prior to final reconciliation.
  • Establish construction and option cut-off schedules.
  • Set up lots and phases in the project management system.
Administrative Duties
  • Compose and type routine correspondence, including letters, contracts, and purchase orders.
  • Manage incoming calls, providing information and taking messages as necessary.
  • Sort and distribute daily mail.
  • Exemplify company values and provide leadership to team members.
  • Assist with billing inquiries.
  • File documents as needed.
Managerial Responsibility
This position does not supervise other employees.

Qualifications
Experience
  • A minimum of three years in an administrative role or similar position, preferably within a purchasing department.
Skills
  • Detail-oriented and organized, with a commitment to completing tasks.
  • Effective time management and ability to meet deadlines.
  • Strong written and verbal communication skills.
  • Adaptable, with the ability to prioritize and manage multiple tasks.
  • Proficient in computer applications, particularly Windows, Word, and Excel.
  • Typing speed of at least 45 wpm.
  • Ability to operate a 10-key by touch.
  • Capable of working independently and collaboratively within a small team.
Compensation
The expected salary range for this position is between $65,000 and $80,000 annually, based on experience and skills. This role is also eligible for an annual performance-based bonus.

Benefits
In addition to competitive medical, dental, and vision coverage, New Home Co. offers a comprehensive benefits package, including generous paid time off, disability leave, life insurance, a 401(k) retirement plan with employer matching, and a wellness incentive program.

Physical Requirements
The essential functions of this position require:
  • Bending
  • Lifting up to 15 lbs
  • Reaching
  • Full color vision
  • Hearing
  • Repetitive motion (e.g., typing)
  • Effective communication
Work Environment
This position is primarily office-based, with a low to moderate noise level.

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