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Purchasing Support Specialist

2 months ago

Beaverton, Oregon, United States New Home Co. Full time
Job Overview

New Home Co. is a forward-thinking homebuilder dedicated to the design, construction, and sale of innovative, consumer-oriented residences in key metropolitan regions. Recognized for excellence in customer experience, we prioritize a collaborative and dynamic workplace.

Position Title: Assistant Purchasing Agent

FLSA Status: Salary Exempt

Role Summary

The Assistant Purchasing Agent will support the Director of Purchasing in executing all direct onsite and option purchasing responsibilities.

Key Responsibilities

Information Management:
  • Contribute to the expansion of the Division by leading Due Diligence for new developments.
  • Draft letters of intent and regret.
  • Maintain and update Trade Partner directories, including contact details.
  • Process model upgrade purchase orders and change orders.
  • Keep model upgrade specification spreadsheets current.
  • Create and log Requests for Budget Change orders on fee projects.
  • Assist Accounts Payable with invoice processing as required.
  • Facilitate communication with Site Managers and Trade Partners.
  • Set up projects in New Star (including lot, address, elevation, and plan type).
  • Prepare Lot Budgets and Lot Anchor Estimates.
  • Add new subcontracts to the master project list.
  • Update subcontracts for pricing adjustments by phase.
  • Issue change orders on Direct contracts.
  • Support option purchasing tasks.
  • Conduct lot reviews of base and options prior to closing for final reconciliation.
  • Establish construction and option cut-off schedules.
  • Configure lots and phases in Studio Chateau.
Administrative Duties
  • Draft and type routine correspondence, including letters, contracts, addendums, purchase orders, and change orders.
  • Answer and screen incoming calls, providing assistance and taking messages as necessary.
  • Sort and distribute daily mail.
  • Exemplify company values and provide leadership to team members.
  • Assist Accounts Payable and Trade Partners with billing inquiries.
  • Organize and file documents as needed.

Managerial Responsibilities

This position does not supervise other employees.

Qualifications

Experience

  • A minimum of three years in an administrative role or similar position, preferably within a purchasing department.

Skills

  • Detail-oriented with strong organizational skills and the ability to see tasks through to completion.
  • Effective time management skills and the ability to meet deadlines.
  • Excellent written and verbal communication abilities.
  • Adaptable, with the capacity to anticipate, prioritize, and manage multiple tasks.
  • Proficient in computer applications, particularly Windows, Word, Excel, and Access.
  • Typing speed of at least 45 words per minute.
  • Ability to operate a 10-key by touch.
  • Capable of working independently as well as collaboratively within a small team.

Compensation: The anticipated base salary for this role ranges from $65,000 to $80,000 annually, based on experience and skillset. Compensation is disbursed bi-weekly.

Benefits: In addition to competitive medical, dental, and vision coverage, New Home Co. offers a comprehensive benefits package, including generous paid time off, disability leave, life insurance options, a 401(k) retirement plan with employer matching, and a wellness incentive program.

Physical Requirements:

  • Bending
  • Lifting: 1 to 15 lbs
  • Reaching
  • Full Color Vision
  • Hearing
  • Repetitive Motion (e.g., Gripping)
  • Typing
  • Talking

Work Environment:

  • Normal Office

Noise Level: Low to Moderate (Corporate/Sales Office Environment)

New Home Co. reserves the right to modify job duties as necessary.