Administrative Coordinator
1 week ago
Position Overview:
This role is pivotal in ensuring the smooth operation of our office environment. The ideal candidate will manage various administrative tasks and support our team effectively.
Work Environment:
- 100% onsite with flexible working hours.
- Competitive compensation starting at $55,000.
- Benefits include Medical, Dental, and Vision coverage, along with a 401k plan and Paid Time Off.
Key Responsibilities:
Front Desk Management:
- Handle all incoming calls, ensuring they are answered or transferred appropriately.
- Manage mail distribution and oversee the reception area.
- Welcome and direct visitors and clients to their designated locations.
- Maintain inventory and order office supplies for both facilities.
- Manage incoming and outgoing packages and deliveries.
Financial Administration:
- Process invoices using accounting software, addressing any discrepancies or issues with purchase orders.
- Provide support to the Accounts Payable and Accounts Receivable teams.
Human Resources Support:
- Assist in the onboarding process for new employees, coordinating with the Field Operations Supervisor.
- Set up employee profiles in the Professional Employer Organization (PEO), including drug screening and background checks.
- Maintain organized files for employee records and personal information.
- Provide project management assistance as needed.
- Other related duties as assigned.
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